Contracts Administration Director jobs in Colorado Springs, CO

Description

Come work at one of the Best Workplaces in Colorado!

The Resource Exchange (TRE)

If there was a Hall of Fame for employers in The Gazette’s Best Workplaces program, The Resource Exchange would be in it the Colorado Springs nonprofit has been honored for five consecutive years and this year is the top workplace among the largest employers.

-The Gazette, December 5, 2022

TRE is a place where:

• You will thrive if you have a passion for empowering and advocating for people

• You will impact others by working in partnership with people, families, and community partners to strengthen families and build inclusive communities

• You will be part of a team that voted for TRE to win the Best Workplace award for 5 consecutive years

Who We Are:

With the support of over 400 extraordinarily talented staff, The Resource Exchange serves over 9,000 infants, children, teenagers, adults, and seniors who have a variety of disabilities, delays, mental health or long-term care needs in El Paso, Pueblo, Teller, and Park counties advocating for independence and inclusion using a person-centered approach in coordinating care, promoting choices, and collaborating with community partners.

What We Offer:

• Health, dental, vision, employer paid life and disability, supplemental insurance, and pet insurance just to name a few

• Flexible work schedules (really, we mean it!)

• Half Day Fridays!

• Paid Time Off (with your Birthday off paid!)

• Holiday hours to celebrate what is most important to you

• Public Student Loan Forgiveness

• Paid Volunteer Opportunities

• Leadership, Career Development, and Workgroup Opportunities

• And more!

Qualifications

THE RESOURCE EXCHANGE

Job Description

The Resource Exchange

Position Title:Assistant Director of Development - Contracts and Grants

Department: Community Engagement

Reports to: Director of Development

FLSA: Exempt

Supervisor responsibilities: N/A

Starting Range: $69698.30 - $72307.70.42 annually

Benefits offered:Health, dental, vision, employer paid life and short-term disability, voluntary life, voluntary long-term disability, paid time off, holiday pay, 401K with employer contributions, pet insurance, other supplemental insurance options, flexible work environment, training and growth opportunities, workgroup participation, mileage reimbursement, and more.

General Description:

As the Assistant Director of Development with a focus on Contracts and Grants, you will be maximizing partnerships within the community to customize proposals and engagement strategies. The Assistant Director plays a pivotal part in TRE’s mission to secure financial resources and forge lasting relationships within our community. By crafting compelling narratives and weaving them into our fundraising and partnership strategies, this position helps our organization connect with supporters on a deep and meaningful level. This position oversees all Contracts, Grants, and Program Evaluation while providing the foundation of research, data collection, and planning for the Development and the Community Engagement team and TRE’s competitive contracts and grants. This position works in collaboration with other Community Engagement leadership to provide strategic direction for the department. This position develops, implements, and improves on the competitive RFP strategy at TRE in order to increase the funding base. The position is responsible for engaging government, corporate, and foundation prospects through RFP and grant writing and management, prospect research, program evaluation, and relationship building. The position furthers this enterprise through identifying and prioritizing potential grant funded projects by facilitating the involvement of key stakeholders, data collection, and assisting with projects and proposals within the scope of work conducted at TRE. The position also works to establish a culture of learning for continuous improvement through program evaluation.

Essential Duties and Responsibilities:

1. Creates year-round engagement strategies for competitive contract RFP responses and grant development to ensure the organization’s goals coalesce with the contracts and grant development goals, quarterly.
2. Develop and maintain up-to-date donor database including individual, corporate, and foundation donors for all TRE divisions, departments and units.
3. Implement data entry and management protocols to ensure accuracy and consistency in donor records.
4. Create engaging, persuasive, and emotionally resonant stories that highlight the mission, impact, and success stories of the organization.
5. Develops and maintains a strong understanding of the organization’s history, mission, vision, values, programs, services, and strategic priorities to ensure the grants strategy aligns with the needs and culture of the agency, monthly.
6. Collaborates in the development and promotes the execution of TRE’s brand management to foster consistency with all internal and external communications across all networks and stakeholders, daily.
7. Contributes to the overall strategic vision of TRE to maintain specific empirical and anecdotal data as documentation of the agency’s strategic vision, quarterly.
8. Collaborates with the Director of Community Engagement to ensure both are working towards the same strategic goal for TRE weekly.
9. Accounts for the full range of actions required to direct and oversee the research, preparation, submission, and post-award management of competitive contracts and grants from the government, foundations, and corporations to promote TRE’s reputation within these funding and support streams, daily.
10. Performs prospect research on foundations and corporations to evaluate funding possibilities to support TRE’s organization-wide strategic funding goals, weekly.
11. Develops proposals to solicit support from government, foundation, and corporate donors with the intent of securing contributions that align with TRE’s mission and strategic vision, weekly.
12. Performs analyses on fundraising data to generate information useful for product development, supporter engagement, and strategic development, monthly.
13. Supports appropriate donor and prospect outreach to maintain effective government, foundation, and corporate relationships, monthly. Identify and target potential corporate and foundation sponsors and partners for events, programs, and initiatives
14. Adapt stories to align with the specific interests and goals of individual donors and foundations.
15. Coordinate sponsor recognition and benefits, ensuring sponsors receive the agreed-upon recognition and exposure.
16. Coordinates with program teams and departments to gather information necessary for competitive contract and grant proposals to determine funding project priorities and develop related budgets to secure needed funding weekly.
17. Designs evaluation plans (e.g., impact, outcome, goals indicators, and measures) and methodology and ensures setup of data collection and tracking systems for appropriate recordkeeping and reporting.
18. Collaborates with multiple program teams to accurately and timely collect data and comply with all reporting requirements from government, foundation, and corporate donors, monthly.
19. Manages and analyzes data and generates reports for data reflection and interpretation with programmatic staff and Executive Team as appropriate. Facilitates team discussions to translate data learning into practice in order to drive quality improvement and program development.
20. Synchronizes proposal writing with the grant calendar to ensure deadlines are met and strategic priorities are effectively solidified, monthly.
21. Oversees stewardship and maintains regular communication of government, foundation, and corporate funders, as well as tracking payments of sponsorships and grants to ensure transparent distribution of funding, weekly.
22. Works with the Finance department to track grant financials and gather information necessary to report to government, corporate, and foundation funders to ensure accurate tracking, monthly.
23. Collaborate with the development team to support fundraising campaigns and initiatives.
24. Provide data and insights to inform fundraising strategies and donor engagement.
25. Prospecting and coordinating with potential donors and managing business transactions according to the terms and agreements.
26. Driving community partnerships with foundations, stewarding relationships and building a donor database.
27. Meeting with potential donors monthly.
28. Assist the Director of Development as well as the Finance Department with budgeting and tracking revenue goals.

Other Duties and Responsibilities:

1. Supports department with assessing staffing needs, as needed.
2. Participates in professional goal creation through the development and implementation of your career aspirations at TRE to further your performance, knowledge, understanding of the topics outlined in your career development plan, quarterly.
3. Adapts to a changing work environment due to last minute changes in state and federal rules and regulations that effect TRE’s policies and procedures to best support the people served by TRE, annually or as needed.
4. Assumes other duties as assigned to promote the health and wellbeing of the people served by TRE and to promote the health and wellbeing of the organization, annually or as needed.

Job Qualifications:

Knowledge, Skills and Abilities:

• Demonstrated track record of government and foundation competitive contract and grant writing and high rate of success securing funding.
• Development background and demonstrated ability to manage multiple projects and meet deadlines.
• Experience with managing sensitive and complex information; keeping data current and ensuring data hygiene.
• Demonstrated understanding of the development process, particularly as it relates to writing and communicating the case in various appeals (letters, social media, grant proposals); developing and maintaining the grants calendar; assembling relevant information to support requests, tracking donor information.
• Ability to understand the context of a program and how it affects program planning, implementation, outcomes, and evaluation.
• Ability to use advanced tools and critical thinking skills and to organize/summarize information in a clear and concise manner.
• Proven ability to work as a team player with community partners.
• Ability to speak publicly

Education and Experience Requirements:

Minimum: Bachelor’s degree or equivalent combination of education and experience. 2 years of competitive contract and grant writing experience in a nonprofit or government organization with emphasis supporting development efforts. 4 years of experience in a fast-paced team environment with writing, scheduling, and tracking data. 2 years of experience in program evaluation. Excellent writing and organizational skills. Strong attention to detail. Evidence of taking initiative to complete projects and solve problems. Computer proficiency (MS Office). Experience working proficiently with donor/customer relations management systems. Experience working in inclusive and diverse environments.

Preferred: In addition to education and experience mentioned, a bachelor’s degree in Business, Communication, or related field and 4 years grant writing experience in a nonprofit organization. Masters degree preferred.

Material and Equipment Directly Used: Computers/tablets, Printers, Copy Machines, Personal Vehicle, Cell phones/telephone, Cloud based systems and software, etc.

Working Environment/Physical Activities: Office, community, commercial properties, and virtual environment settings. Moderate physical activity required. Frequent sitting and standing required. Manual dexterity, ability to lift and carry moderately heavy boxes and articles (10-15 pounds). Ability to talk and listen to staff and volunteers. A working vehicle, valid CO driver’s license (unless active Military family), and minimum insurance levels ($100,000/$300,000/$100,000 liability coverage) are strongly encouraged.

This job description is not intended to be an exhaustive list of all duties responsibilities or qualifications associated with this job. Therefore, The Resource Exchange reserves the right to amend and/or modify this job description at any time. The Resource Exchange also reserves the right to stipulate hours of employment; work schedules may be changed to respond to business requirements.