Contracts Administration Director jobs in Fresno, CA

Salary: $110,737.00 - $136,192.00 Annually
Location: SCCCD District Office - Fresno, CA
Job Type: Permanent
Division: DO Finance & Administration
Job Number: 2023025
Closing: 5/18/2023 11:59 PM Pacific

Classified Staff
Contact: Personnel Commission
Phone number: 559-243-7100
Email: jennifer.gonzalez@scccd.edu.edu.

General Purpose
Under general direction, plans, directs and integrates the District-wide procurement and contract management process including goods, services, construction and real estate; directs contracting of revenue- generating leases and operations such as food service, etc.; provides expert professional assistance and guidance to college management on procurement policies and procedures; and performs related duties as assigned.

Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Plans, organizes, directs, controls, integrates and evaluates the work of the Purchasing department; with staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
• Directs and manages the performance of staff; directs and oversees the selection of staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
• Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
• Manages, directs and makes determinations on the application of purchasing and contracting policies, state and federal laws and regulations to procurement and contracting situations; develops and recommends new and revised contracting policies and procedures in order to reduce District risk; provides internal consulting on a variety of complex contracting and related financing and insurance issues; works with and assists outside legal counsel in reviewing large contracts and partnerships.
• Manages, directs and participates in the District's formal and informal purchasing and contracting operations; develops or directs the development of both standard and non-standard contracts and legal agreements, formal and informal Requests for Qualifications/Proposals (RFQs/RFPs) for professional services, inter-college agreements, joint financing agreements, cooperation agreements, asset sales, leases and purchases, and other specialized services and arrangements.
• Prepares, assembles and issues Requests for Proposals, Requests for Quotations and other contractor solicitations; attends pre-bid briefings; reviews and advises department managers on complex scope-of-work documents to ensure clarity of work and contracting requirements; serves as point of contact between department staff and contractors to provide information and resolve contract-related issues; within limits of authority, negotiates and approves changes to scope of work within overall limits of contract budgets and District policies, procedures and applicable legal requirements.
• Prepares and reviews comprehensive documents, including contracts, contract amendments, real estate lease agreements, equipment leases and other documents required to implement and monitor contractor activities; coordinates contracting activities with District departments and staff, general counsel and contractors/vendors; validates final contract documents for completeness and all necessary approvals; approves and signs contracts and agreements within designated authority or oversees approval and signature processes.
• Administers the most complex contracts for construction projects, administrative/consulting services, external and auxiliary services, equipment leases and purchases and a variety of other purposes; tracks contract amendments and scope of work change orders; monitors progress and performance against contract requirements and provides reports to department and project managers.
• Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments.
• Makes presentations to the Board of Trustees and to other board-level groups.
• Leads and serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars.
• Participates in shared governance processes and initiatives.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

OTHER DUTIES

• Performs related duties as assigned.

Employment Standards / Minimum Qualifications
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• Advanced principles, practices, methods and concepts used in public agency contracting and contract administration.
• Principles and practices of real property acquisitions, leasing and disposition.
• Rules, regulations and materials used in the construction and maintenance of a variety of community college campuses and facilities.
• Federal and state laws and regulations and District policies and procedures governing purchasing and contracting activities.
• Theories and techniques of negotiation, mediation and conflict resolution.
• Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.
• Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
• Research methods and analysis techniques.
• Principles and practices of effective management and supervision.
• Principles and practices of strategic planning.
• Basic principles and practices of organizational improvement and culture change.
• Safety policies and safe work practices applicable to the work being performed.
• Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

• Plan, organize, manage, assign, delegate, review and evaluate the work of a procurement and contracting department and its operations.
• Work collaboratively with other District directors and managers and provide expert advice and counsel to develop purchasing, contracting and outsourcing strategies and solutions to complex issues.
• Evaluate contract documents and make sound recommendations for improvement.
• Analyze, classify and rate risks, exposure and loss expectancies.
• Understand financing options and payment structures and perform advanced mathematical calculations.
• Analyze and make sound recommendations on complex technical data and legal requirements associated with areas of responsibility.
• Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
• Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
• Develop and implement appropriate procedures and controls and ensure the accuracy and security of vendor records.
• Understand, interpret, explain and apply applicable laws, codes and ordinances.
• Represent the District effectively in negotiations and dealings with the public, vendors and contractors.
• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
• Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
• Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Communicate effectively, both orally and in writing.
• Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
• Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with a major in finance, business administration or a closely related field, and seven years of increasingly responsible experience in professional public agency procurement and contract administration, at least two of which were at a management or supervisory level and included significant experience with construction contracting; or an equivalent combination of training and experience. Purchasing experience in a college is preferred.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

Certified Public Procurement Officer (CPPO), Certified Professional Purchasing Manager (CPPM) or comparable certification is preferred.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, students, the public and others encountered in the course of work.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. Employees are exposed to occasional exterior and construction job site conditions.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process
APPLICATION SUBMISSION
To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd. Please attach to your application a copy of your degree or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.

The assessment process will include an oral interview assessment (65%) followed by a written prompt assessment (35% weight). Passing score is 75% out of 100% on each assessment section.

TESTING TENTATIVELY SCHEDULED AS FOLLOW:
Oral Interview Assessment: May 31, 2023 (REMOTE)

Written Prompt Assessment: May 31, 2023 (REMOTE)

The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

ELIGIBILITY LIST
Candidates who attain a passing score on each part of the assessment will be placed in rank order on a district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The current vacancy is at the District Office. The eligibility list will be used to fill current vacancies Districtwide for at least six months.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.

To apply, visit https://www.schooljobs.com/careers/scccd/jobs/4008852/district-director-of-procurement-and-contractsjeid-a5d922cae2f44a4680bf0150ed24bdcd