Contracts Administration Director jobs in Portland, ME

JOB SUMMARY

The Director of Finance and Administration is responsible for the management and direction of CCS’s Finance and Human Resource Departments, including financial reporting, payroll, budgeting, reimbursement, statistical reporting, and financial planning services to ensure the attainment of corporate goals and objectives in compliance with the regulatory environment. The responsibilities include oversight and coordination of the on -sight work of the external auditors and regulatory agencies. The Director presents complex financial information and monthly financial statements to the Finance Committee of the Board of Directors for the system. The Director attends the Board Audit, Finance Committee, and Personnel Committee meetings.

The Director directly supervises all Finance and HR staff. This position reports directly to the Chief Executive Officer and serves in a key management leadership role.

1. FINANCIAL ADMINISTRATION/REPORTING:

• Plans, develops, coordinates, and controls the financial policies and procedures for CCS consistent with GAAP for consistent, efficient, and effective operations for financial services throughout the organization.
• Assures effective communication throughout areas supervised. Communicates department goals and integrates system-wide goals into the process.
• Maintains staff focus on the customer to create a memorable service experience for them.
• In planning, developing, organizing, implementing, evaluating, and directing the activities of areas supervised, ensure that these activities/areas are coordinated with other departments, administration, medical staff, patients, and external agencies, as appropriate.
• Reviews and coordinates the financial and statistical reporting. Develops and implements programs that meet goals and strategies consistent with high-performing financial services.
• Responsible for approving the internal controls established over financial activities. Assists the Internal Auditor as necessary.
• Oversees the issuance of the monthly financial package to the Finance Committee.   Reports to the Finance Committee at their meetings.
• Oversees the planning and coordination for the interim and year-end audits by the public accounting firm.
• Coordinates with banking institutions, financing authorities, and leasing companies, financing arrangements for capital and operating needs. Forms and maintains an effective partnership relationship with external parties.
• Administers the financial aspects of provider recruiting and retention efforts. Coordinates the timely reconciliation of agreements and the proper accounting and tax reporting.
• Assures technological excellence in the quality of areas supervised, balancing this with overall organizational needs. Plans for the future, keeping abreast of new technology, changes, and trends in areas supervised and their potential impact on customers and staff.
• Select outside services (if needed) when these services are not provided by the department or organization.
• Prepares written communication and reports conveying information and presents to appropriate parties.
• Reviewing new contracts to assess the financial implications and to assure the financial operations can support the contract proposals.
• Develops annual departmental goals and objectives and directs departmental resources toward the accomplishment of departmental and corporate goals.
• Meets regularly with leadership members to address financial matters in their areas. Coordinates appropriate and timely follow-up.
• Actively presents financial and statistical data to the CEO and others as requested.
• Reports to the CEO regarding the operation of the Finance Department and keeps the CEO informed of important matters affecting the overall financial operations.
• Serves on the organization's Audit and Finance Committees of the Board.
• Sets priorities to be carried out overall for the major projects.

1. REIMBURSEMENT AND BUDGETING:

• Prepares and/or reviews all filings for the cost report for CMS and Medicaid as required.
• Oversees the collection and compilation of information for inclusion in the filings being sensitive to methods and data which optimize reimbursement in accordance with the regulations.
• Assists in the planning and coordination of audits by third-party agencies. Serves as a liaison between the system and the regulatory agency's fiscal intermediaries.
• Evaluate third-party audit reports for accuracy. Recommends and develops potential appeal issues.
• Oversees the filing and pursuit of appeals to third-party agencies. Recommends the appropriateness of outside consultants and counsel in the pursuit of the appeals.
• Assists in the review of rule changes to assess the financial impact on the health system. Reports to senior management on an ongoing basis of changes in the regulatory environment and the financial impact to the system.
• Oversees the analysis of contractual adjustments and bad debts on a monthly and annual basis for the health system. Ensures the proper valuation of the health system's receivables on the balance sheet including the establishment of appropriate reserve requirements for third-party PIPs and allowances.
• Responsible for the development of the system's operating revenue budgets.
• Oversees the process of developing the system's overall and each entity's operating budgets. Presents the operating budgets to senior management and to the Board's Finance Committee.

1. SUPERVISION:
   • Supervises, directs, and coordinates the activities of budgeting, reimbursement, payables, and accounting and Human Resource functions, ensuring appropriate levels of resources (staff, equipment, supplies) are available to carry out the responsibilities.
   • Approves the function and qualifications of each department position and oversees the job descriptions that are updated. Holds supervisors accountable for the implementation of sound human resource practices.
   • Responsible for hiring and terminating direct reports. Oversees/delivers orientation program for new leadership staff.
   • Conducts performance evaluations and actively mentors and develops direct reports. Guides and coaches supervisors to ensure peak performance, which in turn, models proper supervisory support for their staff.
   • Meets regularly with staff to communicate management's actions, plans, and objectives. Fosters a work environment that allows for the free expression of ideas, opinions, and flow of information, resulting in high-performance teams and staff retention.
   • Collaborates with direct reports to develop and adhere to policies and procedures.
   • Conducts regular staff meetings. Responsible for timely and accurate completion of human resources/related documents.
2. PERSONAL/PROFESSIONAL DEVELOPMENT/OTHER:

• Attends and actively participates in conferences, and community educational programs, professional association meetings, workshops, and task forces; applies acquired knowledge in practice.
• Takes responsibility for determining learning needs and seeking out opportunities for such.
• Participate in the self-evaluation process.
• Acts as a resource/may provide in-service education in qualified areas of expertise.
• Demonstrates awareness of changes and advances in the field.
• Performs other related duties as required.

JOB REQUIREMENTS

EDUCATION

• Bachelor’s degree in accounting, finance, or a relevant field required

EXPERIENCE

• A minimum of 5 years of experience is required in financial and operational management.

OTHER SKILLS REQUIRED

• In-depth knowledge of accounting software, corporate principles, and financial analysis
• Excellent communication and interpersonal abilities
• An analytical mind with good organizational skills

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values:

•Compassion

We show respect, care and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable, and suffering.

•Integrity

We promote justice and ethical behavior and responsibly steward our human, financial, and environmental resources.

•Collaboration

We work in partnership, dialogue, and shared purpose to create healthy communities.

•Excellence

We deliver all services at the highest level of quality while seeking creative innovation.

Applicants, employees, and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history).