Contracts Administration Director jobs in Sacramento, CA

ABOUT US

The Ione Band of Miwok Indians (IBMI) is a sovereign tribal nation located in Plymouth, CA, approximately 40 miles east of Sacramento, CA. IBMI’s departments consist of: Administration, Housing, Transportation, Education, and Social Services. IBMI has also launched various economic development projects, including a gaming entertainment facility with expected completion in 2025. Revenue from economic development activities, coupled with IBMI’s various grant funded programs, supports the Tribe’s governmental operations, Tribal citizen general welfare programs, and land restoration efforts.

POSITION SUMMARY

The Director of Administration (“Director”) oversees and is responsible for the development and maintenance of all IBMI programs that include HUD, TANF, BIA, EPA, ANA, TNGF, GWP and various other grant-funded programs. The Director supervises all Tribal Administration employees, manages consultants and contractors engaged by IBMI for non-economic development activities and objectives, oversees maintenance of the Tribe’s document management system and citizen files, and provides periodic reports to the Tribe’s governing body – its elected Tribal Council.

DUTIES & RESPONSIBILITIES Responsible for the administration of specific programs as requested by Tribal Chairperson, including creating and maintaining standards, procedures and files associated with these programs.

• Oversee development and implementation of HUD, TANF, BIA, EPA, TNGF, GWP and other grant-funded programs.
• Serve as a secondary contact for tribal members regarding tribal government, social services, community services, and other assistance programs.
• Develop and maintain service referral database and systems.
• Maintain electronic and hard and digital copies of program summaries, procedures, and standards.
• Attend meetings and represent the Tribe in matters related to the specific programs assigned.
• Generate proposals and supporting documents in response to solicitations.
• Generate revenue for programs and services through timely submission of well researched, well-written and well-documented funding proposals.
• Research and identify new government and private funding prospects.
• Assist Tribal Chairperson and Tribal Council to develop short- and long-term plans for the implementation of IBMI goals and objectives.
• Develop and implement reporting and evaluation systems for monitoring program success and achievement of established goals and objectives.
• Develop and implement employee training programs.
• Provide periodic reports to Tribal Chairperson and Tribal Council, as requested.
• Perform Other Duties as assigned.

MINIMUM QUALIFICATIONS

• High School Diploma required.
• Bachelor’s Degree in related field (e.g., social work, education, organization leadership, public administration, business) preferred.
• Minimum of five (5) years related experience.
• Must have a valid and unrestricted CA Driver’s License. Driver’s license must not contain any restrictions that would prevent being insured under IBMI’s insurance policy or ability to drive IBMI-owned vehicles.
• Must be willing to work full time, on site, with limited opportunities for remote work.

EXPERIENCE - KNOWLEDGE - SKILLS - ABILITIES

• Knowledge of HUD, TANF, BIA, EPA, and other grant-funded programs available to the Tribe.
• Experience working with tribal or other governmental entities.
• Possess excellent written and verbal communication skills.
• Experienced with Microsoft applications (Word, Excel, PowerPoint, Publisher).
• Demonstrated ability to work well under pressure, meet multiple deadlines, and prioritize competing demands.
• Ability to work Tribal citizens and the public.
• Possess problem solving skills and ability to take initiative.
• Must be motivated and self-starter.
• Able to lift up to 25 lbs, sit for long periods of time, use fingers, hands, arms consistent with job duties. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
• Attend occasional evening and weekend meetings.

CORE COMPETENCIES

• Initiative. Ability and drive to work to achieve positive results from ordinary circumstances; prepare for problems or opportunities in advance; transform leads into productive outcomes; undertake additional responsibilities and respond to situations as they arise independently and without supervision.
• Integrity. Ability to be tactful, maintain confidences, and foster an ethical work environment; prevent and address inappropriate behavior by coworkers; give proper credit to others; handle all situations with honestly.
• Respect. Ability to reasonably adapt to others’ styles; interact with people who have different values, culture, and/or backgrounds; maintain professionalism and decorum in the provision of services to all Tribal citizens; optimize the benefits of having a diverse workforce; build and maintain long-term associations based on trust; help others.
• Innovation. Ability to challenge conventional practices; adapt established methods for new uses; pursue ongoing system improvement; play with concepts and ideas to create novel solutions to problems; evaluate new technology as potential solutions to existing problems.
• Visioning. Ability to pursue potential expansion opportunities for the organization; champion different and diverse ideas and be a leader in the market; identify long-term goals and invest appropriate resources to achieve goals; communicate vision in a way that inspires others.
• Conflict Management. Ability to use a win-win approach to resolve disputes; stay objective and fair when dealing with sensitive situations; maintain constructive working relationships despite disagreement.
• Negotiating. Ability to obtain agreement from multiple parties, earning trust and respect for self and organization; use good timing and carefully calculated strategies when bargaining; communicate high value of services; identify hidden agendas that might interfere with resolution of terms.
• Attention to Detail. Ability to follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on work details, organize and maintain a system of records.
• Communication. Ability to clearly present information through the spoken or written word; read and interpret complex information; effectively communicate with team members, Tribal citizens, and others in carrying out duties and responsibilities; effective listening techniques; provide clear direction/guidance to subordinates, and communicate with other employees, all levels of management, and external contacts.
• Continuous Learning. Ability to stay informed of current industry trends; learn and apply new concepts and demonstrate career growth; identify areas for career growth; set and monitor self-development goals.
• Willingness to Serve. Ability to demonstrate a high level of service delivery to do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs.
• Flexibility. Ability to remain open-minded; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying organizational needs.
• Quality. Ability to maintain high standards despite pressing deadlines; do work right the first time and inspect materials for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.
• Compliance. Ability to act in accordance with established guidelines; follow standard procedures in crisis situations; communicate and enforce organizational policies and procedures; recognize and constructively conform to written rules or practices.
• Team Centered. Ability to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.

INDIAN PREFERENCE

Preference in filling vacancies may be given to qualified Indians and/or Alaska Natives as provided for the Indian Self-Determination and Education Assistance Act (PL 93-638). Tribal verification for claiming preference must be provided with the application for consideration. Other than the above statement, the Ione Band of Miwok Indians is an equal opportunity employer.

CONDITIONS OF EMPLOYMENT

Successful candidate will be required to pass pre-employment background investigation.

Job Type: Full-time

Pay: $70,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Compensation package:

• Bonus opportunities

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person