Contracts Administration Manager jobs in Richmond, VA

Title: Grants Administration Manager

State Role Title: Gen Admin Manager II

Hiring Range: The anticipated starting salary range is $99,000 to $125,000.

Pay Band: 6

Agency: Dept of Criminal Justice Svcs

Location: Dept of Criminal Justice Serv.

Agency Website: www.dcjs.virginia.gov

Recruitment Type: General Public - G

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: General Administration Manager II      
Working Title: Grants Administration Manager     
Position #: 00251     

The Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve in a full-time position as the Director of Grants Administration in Richmond, Virginia. This position helps to ensure that more than 1500 sub grants annually totaling $400M in state and federal grant funding is awarded to support and maintain local and state criminal justice programs and agencies throughout Virginia. 

Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you want to be part of an agency that cares about our constituents, rigorously advocates and promotes opportunities for all Virginians, we’d love to have you join us!

What you will do:
● The Director of Grants Administration manages all aspects of the agency’s grant-making responsibilities, including: applying for grants, management and oversight of grant funding, sub-granting of funds, grant reconciliation and reporting on the federal and state grant programs the agency is awarded. This position, part of the agencies Division of Finance and Administration, supports a core aspect of DCJS’s mission and is integral to the criminal justice system in local and state agencies.

Minimum Qualifications

What the ideal candidate must possess:
● Experience developing and implementing policies and procedures to administer state and federal grants in compliance with all applicable funding agency and sub-grant requirements.
● Experience working with and responding to: grantees, local officials, state officials, auditors, and agency staff as it relates to the administrative, programmatic, and fiscal requirements of grant programs and sub-grants.
● Excellent customer service skills and expect the same from staff.
● Experience managing required grant financial and programmatic reporting to funding agency.
● Experience managing staff responsible for administering grants from application to approval to implementation to monitoring to closeout.
● Experience working with state agency senior staff, program managers, agency fiscal/budget staff to carrying out grant administration responsibilities.
● Considerable experience in state government and government operations as it relates to the administration of grant programs and grant funding.
● Experience with state and federal grant audits.
● Ability to coordinate and lead teams to achieve specific outcomes.     
● Ability to think strategically and cross culturally, and independently implement new initiatives and projects.
● Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.     
● Documented experience working as an active, contributing team member, as well as an independent and self-motivated employee.
● Demonstrated ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.

Additional Considerations

Not applicable.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. The individual may also be responsible for submitting an annual Statement of Personal Economic Interest. In addition, the selected candidate who begins original employment or re-employment in this position must serve a 12-month probationary period effective from the date of employment. The anticipated starting salary range is $99,000 to $125,000 plus the state’s benefits package.

To apply, submit a completed State of Virginia Application for employment at https://www.jobs.virginia.gov/home by the 11:55 pm on April 24, 2024. The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position. Fax, email, or mail applications will not be accepted. Résumés and cover letters may be attached to the online application.

The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Contact us at (804) 225-4399 to notify us of any needs related to completing the job application. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.


You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to your account at https://www.jobs.virginia.gov/home for the status of your application and this position.

Contact Information

Name: Nicole Harris

Phone: (804) 786- 9469

Email: nicole.harris@dcjs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.