Contracts Administration Manager jobs in Salt Lake City, UT

At WesTech Engineering, LLC, we believe in a sustainable future where wastewater is treated and purified to its highest potential. At our company, you won't just work alongside the best and brightest minds; you'll be an essential part of a supportive and inclusive community that values diversity and fosters collaboration. We value your ideas and encourage you to bring your creativity to the table. As a member of our team, you'll have opportunities for professional development and advancement, the chance to impact lives, shape industries, and leave a lasting legacy. Our mission is to revolutionize the wastewater treatment landscape, and we need passionate, talented, motivated individuals like you to help us reach new heights.

This role is a blend of supporting proposal coordinators working directly in CRM, generating, and analyzing sales reports, and directly negotiating capital equipment sales contracts of varying values.

Essential Job Functions:

• Lead and manage a team of roughly 10 professionals, including proposal coordinators, administrators, and contract administrators. Management includes hybrid work schedules.
• Develop team KPI’s to ensure engagement and manage performance.
• Steward a budget of approximately $1.5 million, including salaries and operational expenses.
• Oversee the Customer Relationship Management (CRM) function, ensuring effective utilization and optimization of CRM tools.
• Provide dedicated support to proposal coordinators within the CRM system, ensuring consistency in data entry and methodologies, system updates, and addressing CRM-related queries.
• Train sales professionals in CRM and Lifecycle Management (LCM) software systems usage and best practices.
• Monitor proposal, estimate, and contract deliverables generated elsewhere in the company to ensure quality, accuracy, and timeliness.
• Manage the Contract Lifecycle Management (CLM) software function, ensuring seamless contract processes and compliance.
• Serve as point communicator in negotiating large capital contracts of varying values, incorporating review and input from multiple stakeholders.
• Ensure contract terms align with company policies and legal requirements.
• Collaborate with legal and finance teams, working within corporate governance structure to finalize and execute contracts.
• Work with VP of sales to generate comprehensive sales reports using Power BI, encompassing data such as customer lists, forecasting, key opportunity lists, revenue analysis, and capture rate evaluation.
• Analyze sales data to provide actionable insights and contribute to strategic decision-making.
• Collaborate with cross-functional teams to align sales efforts (estimates and proposal deliverables) with organizational goals.

Education: Bachelor's degree in Business, Finance, or a related field;

Experience: Generally, 5-10 years of experience in a related field.

Minimum Qualifications:

• Proven experience in supporting CRM functions, data analysis, and contract negotiations
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to lead a multi-disciplinary team.
• Proactive and results-oriented professional with a keen sense of urgency and a commitment to meeting deadlines.
• Proficiency in Microsoft CRM administration and customization.
• Advanced skills in Power BI for data analysis and reporting.
• Advanced skills in MS Word, MS Powerpoint, and MS Excel
• Familiarity with contract negotiation processes.
• Familiarity with large capital project contract structures, terminologies, and methodology.

Preferred Qualifications:

• Master's degree or MBA
• Experience in capital projects and/or in the field of water and wastewater treatment is a plus.
  

The great perks and benefits that we offer:

At WesTech Engineering, LLC, we value our team members and want to ensure their success and happiness. Join us and gain access to competitive compensation, comprehensive benefits, and unique perks that allow you to thrive both professionally and personally.

That's why we offer:

• Competitive salary and performance-based annual bonuses
• Dollar-for-dollar 401K match of 6%
• Flexible work hours, hybrid schedules with remote work options.
• Comprehensive health and wellness benefits package with an onsite medical facility, company HSA contribution, Paid Parental Leave, Employee Assistance Program and so much more.
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability
• PTO plan and Paid Holidays
• Tuition Reimbursement
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!
• The satisfaction of knowing you're contributing to a greener, cleaner future!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.