Contracts Administration Manager jobs in San Francisco, CA

Circle Pharma is a dynamic biotech company that has raised $160 million to date from industry-leading investors. We are transitioning into a clinical-stage company, and we’re currently developing a first-in-class precision oncology pipeline that addresses severe unmet medical needs by harnessing a novel, cell-permeable, oral macrocycle platform.

We seek candidates who desire to make key contributions to help drive our growth. For more information about Circle Pharma, please see our website, www.circlepharma.com.

We are seeking a dynamic and detail-oriented Contracts Manager to join our Contract Management team. Reporting to our Associate Director, Contract Management, the Contracts Manager will play a crucial role in managing the contracting process, negotiating, and finalizing contract terms, and collaborating on complex agreements. The ideal candidate will have a strong understanding of contract management principles, excellent communication skills, and the ability to work effectively with cross-functional teams.

• Manage the contracting process, including developing and managing our Agiloft contracts management system, handling contract requests, logging essential contract data into the contracts management system, obtaining signatures, and organizing fully executed contracts.
• Independently negotiate and finalize customary/routine contract terms.
• Work with functional leads, management, and, as needed, external legal counsel, on more complex agreements.
• Collaborate with team members and management on highly complex contract matters.
• Initiate and supervise internal Company-wide projects in conjunction with multiple internal stakeholders.
• Work cross-functionally to proactively make improvements to legal operations (e.g., document review systems, contract and content management systems, etc.).
• Plan, develop, and implement operational initiatives designed to build out processes and procedures to enhance efficiency.
• Communicate and provide information to senior stakeholders about all contract-related matters.
• Create preliminary drafts and serve in first-round review of standard and non-standard commercial agreements, including consulting agreements, master service agreements, confidential disclosure agreements, statements of work/work orders, and other business agreements.
• Maintain, organize, and file contracts in our Agiloft contracts management system.
• Generate recurring reports and respond on a timely basis to ad hoc requests from key stakeholders.
• Assist in the preparation of presentations related to the contract lifecycle for Company-wide training sessions.
• Work cross-functionally to reconcile financial contract commitments against purchase order information.
• Assist with other general administrative and legal support as needed.

• Bachelor’s degree or equivalent from an accredited college or university; paralegal certificate is a plus.
• Minimum of 5 years of relevant experience, with a focus on contract drafting, ideally within the pharmaceutical/biotechnology sector or at a prominent law firm.
• Strong understanding of the principals and key issues in a range of commercial agreements including CDAs, MTAs, MSAs, consulting agreements, supply agreements.
• Proficiency in contracts management software platforms, preferably Agiloft, and Microsoft Office Suite.
• Skilled in contract drafting, negotiation, and management.
• Capable of collaborating with key stakeholders to optimize legal operations to adapt to new business processes.
• Strong project management and problem-solving abilities in a fast-paced environment.
• Proactive, self-starter, and team player.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams.
• Proven ability to handle confidential information with discretion and professionalism.
• Detail-oriented mindset with strong organizational and multitasking abilities.
• Enjoy operating in an exceptionally dynamic, high-achieving and cooperative environment where every voice matters.
• Demonstrated willingness to lead, champion, and operate with Circle’s Core Values.

Circle Pharma recognizes that the success of our endeavors depends on the success of every team member. Your well-being is our top priority, and we are proud to offer a comprehensive total rewards package. Our benefits include but are not limited to medical, dental, and vision care. We also provide a 401(k) plan with a generous company contribution, and all of our offers contain a stock option component. We provide company-paid life insurance, short-term and long-term disability. Additionally, we provide many company-paid holidays, including a winter break at the close of the calendar year. 

Circle Pharma is an equal opportunity employer and committed to a diverse workplace. All applicants will be considered equally without regard to race, color, ethnicity, veteran status, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, gender identity, disability status, membership in an organization or any other non-merit factors