Contracts Administration Manager jobs in Seattle, WA

Summary:
Works closely with the members of the Legal team and program managers on contract negotiation, program change order analysis and support, research, compliance, contract management, litigation data gathering, templates and special projects. Manages programs, ensuring programs are performed and delivered according to contract requirements and intellectual property licenses. Develops customer relationships, managing risk mitigation plans, as directed, through working closely with the program execution teams.

Essential Duties and Responsibilities:

Legal Duties

• Provide expert consulting and oversight to the customer business team to ensure successful negotiation and management of business agreements including HOS/VIP Modification Agreements, Government/Military Contracts, Supply Chain Management Agreements, and Nondisclosure Agreements which drive profitable growth and mitigate contractual and legal risk/liability for Greenpoint.
• Ensure compliance with all Greenpoint contracts policies and ensure compliance will all FAR and DFARS regulations applicable to US government contracts.
• May be required to perform duties related to DFARS evaluation and reporting.
• Manage a contract tracking and archiving system that will ensure traceability and security of executed customer contracts and changes.
• Present contracts training that will ensure understanding of key contracting topics by the customer business team.
• Execute and continuously improve processes and procedures for customer contracts management, using Greenpoint BMS principles and tools.
• May be required to perform duties involving Export Compliance and Intellectual Property for all sites.
• Execute other tasks or responsibilities assigned by your supervisor related to meeting the objectives of the Contracts team.
• The focus of the position may be heavily weighted in one or more of the following areas, depending on the make-up of the contracts team and current business needs: Commercial contracts, Government contracts, Supply Chain contracts.
• Maintain familiarity with the requirements on CPFF, FFP, and T&M, type contracts and subcontracts.
• Summarize contract issues, research compliance matters, interpret regulations, identify risks, and formulate recommendations.
• Drive effective closure on contractual issues.
• Manage contract review workflows ensuring appropriate technical, business, program management reviews and/or approvals.
• Ensure compliance with all contract terms and conditions and determine necessity for amendment and/or extension of contracts or milestones.


Sales Duties

• Maintains strong customer relationships through regular contact with existing customers on the phone and in person.
• Works with Program Management and Client Services to develop and sell change orders, recommends spares parts and post-delivery services, makes recommendations to customer and ultimately contracts such efforts.
• Assists the Sales Team in meeting with, and developing capture strategies and proposals.
• Reviews proposals and change orders with Sales/Program Management (PM) Teams and applies appropriate assumptions; assists in price justification as needed; identifies areas of risk and proposes risk mitigation language to upper management and team members.
• Ensures CO's, contracts letters, Amendments and any binding Customer communication language aligns with contracts defined terms.
• Manages Kick-off Meetings, with Sales and PM focals, for new programs

Salary Range: $87,760 - $120,670

Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• - Adaptability: - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• - Communications: - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• - Dependability: - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• - Initiative: - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• - Teamwork: - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• - Work Quality: - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• - Managing Customer Focus :- Promotes customer focus, establishes customer service standards, provides training in customer service delivery, monitors customer satisfaction, and develops new approaches to meeting customer needs.
• Planning & Organization :– Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
• Problem Solving – :You identify problems in a timely manner, you gather and analyze information skillfully, you develop alternative solutions, you resolve problems in early stages, and you work well in group problem solving situations.

Summary of Education, Experience & Certification:
BA/BS degree and or legal degree from accredited college or university with a minimum of five years' experience in contracts management, contract law, or business management, preferably within Aerospace and Defense market.

Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.

Required Knowledge, Skills & Abilities:

• Proficient in conflict resolution and negotiations

• Excellent communication skills with ability to communicate to various internal and external stakeholders clearly and concisely.

• Demonstrated in-depth understanding of contract terms and risk management.

• Proven record of responsiveness with strong time management and organizational skills.

• Strong attention to detail and the ability to multi-task in a dynamic, fast-paced environment.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to spot contractual and legal issues, and analyze the same to make recommendations to address them.

• Ability to mitigate program risk through development of contractual provisions.

• Ability to handle highly confidential information discreetly and professionally.

• Ability to handle multiple priority tasks effectively.

• Ability to speak effectively before groups of customers or employees of an organization.

• Ability to obtain a US government security clearance may be required for Contract Managers.

• Experience with bids and responses to complex RFPs, RFQs, and RFIs.

• Solid skills with Microsoft Office (e.g. Word, Excel, PowerPoint)

• Ability to work well independently and cross-functionally as part of an established and growing team.

• Ability to manage time and work successfully when faced with deadlines and competing demands.

• Ability to write routine reports, letters, contracts, and correspondence in a concise, effective, and persuasive manner.

• Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.

• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and have close/color vision ability to adjust focus.

• Ability to travel as required.

• Ability to work outside of core business hours as required.