Contracts Administration Supervisor jobs in Cedar Rapids, IA

Join our team at LL Pelling as a Contracts Administrator, a full-time role based in our North Liberty office. Embrace our relaxed dress code where jeans and tennis shoes are the standard attire, reflecting our casual yet productive environment. This role starts at $21.50 an hour.

Success in this role hinges on regular office attendance, high attention to detail, and the ability to thrive under pressure while meeting deadlines in a fast-paced setting. At LL Pelling, we veer away from traditional corporate norms, fostering an inclusive and accessible workplace culture.

Our organization operates on a flat structure, where accessibility across all levels is encouraged. Whether seeking guidance on a work-related issue or sharing thoughts on the latest game, everyone's voice matters here. Despite our laid-back atmosphere, our commitment to excellence remains unwavering. Each team member is expected to perform at their best, embodying our core values of quality, safety, and integrity in every aspect of their work.

If you're ready to join a small yet highly driven team where individual expertise is valued and independence is encouraged, apply now.

As part of a dynamic team consisting of two Contracts Administrators, you'll collaborate closely to support project managers and estimators.

RESPONSIBILITIES

• Support project managers and assist with various tasks.
• Manage contract paperwork and ensure accuracy and completion.
• Import and verify job estimates in ERP system checking for accuracy and application of revenues and costs.
• Maintain material cost pricing and track costs to jobs and asphalt plants.
• Process payments and invoices for asphalt and oil sales to cash and commercial customers.
• Record and reconcile asphalt plant purchases.
• Manage retainage, process subcontractor payments, and submit retainage as required.
• Submit partial pay applications.
• Handle administrative tasks such as insurance certificates and lien waivers.
• Organize and maintain accurate records using Viewpoint software.
• Reconcile financial data monthly and annually.
• Assist with job closures and final payments.
• Cover receptionist duties and answer incoming calls.
• Respond to internal and external information requests promptly.
• Cross-train in other departments as needed.
• Other duties as assigned.

SCHEDULE

• Standard Monday to Friday work schedule, with typical office hours from 8:00am to 5:00pm.
• No weekend or evening work required, ensuring a consistent work-life balance.

EMPLOYMENT REQUIREMENTS

• Be 18 years of age or older.
• Pass pre-employment drug test.
• Valid driver’s license with insurable driving record.

REQUIRED QUALIFICATIONS and COMPETENCIES

• Consistent physical present in the office during workdays.
• Regular, punctual, and predicable attendance.
• Strong mathematical and analytical skills.
• Excellent organizational, communication, and follow-up skills.
• Demonstrated ability to manage multiple competing priorities effectively.
• Skill in collaborating with external customers and subcontractors.
• Exceptional attention to detail.
• Ability to meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office.
• Consistent delivery of timely, accurate, and reliable work.

BENEFITS
Like our people, our benefits are some of the best in the area.

• Paid vacation that increases with tenure; 10 days awarded after 90 days of employment.
• Paid holidays
• Generous 401k retirement plan match
• Affordable health, dental, & vision Insurance
• Company-sponsored (free) life insurance for employee, spouse, & dependents
• Short-Term & Long-Term disability
• Employee appreciation events & gifts
• Wellness Program
• Safety Incentive Program

Pre-employment drug screening employer
Random drug testing employer
Minorities, women, and vets encouraged to apply.
LL Pelling participates in E-Verify post-employment.