Contracts Administration Supervisor jobs in Everett, WA

JOB ANNOUNCEMENT
Grants and Contracts Lead

Terms: Regular, full-time, overtime exempt position (40hrs/week), with benefits
Hiring Salary Range: $58,500 - $68,000 annually
Job Classification and Range: Grants and Contracts Lead, Range 8
Priority deadline: Initial review of applications will begin Tuesday, May 30. Applications accepted until the
position is filled.

Position Summary
The Snohomish Conservation District (The District) is hiring a second full-time Grants and Contracts Lead. This
position will collaborate closely with the existing Grants and Contracts Lead to provide oversight and support
for grants and contracts management and procurement processes, and financial operations. The Grants and
Contracts Lead will bring their technical expertise, creativity, and energy to support a diverse funding portfolio
across all District programs. This position will report to the Chief Administrative Officer.

About the Snohomish Conservation District
One of 45 Conservation Districts in the State of Washington, the Snohomish Conservation District is a leader
among peers with robust programs encompassing agricultural resilience, habitat restoration, forestry, urban
stormwater, farm planning, youth education, community engagement and more. The District works with
farmers, residents, and landowners on a collaborative and voluntary basis throughout our service area that
includes Snohomish County and Camano Island. We take the mission of the District to heart - “work
cooperatively with others to promote and encourage conservation and responsible use of natural resources” -
as we implement successful and innovative projects.

Essential Tasks
These are intended only as illustrations of the various types of work performed. The omission of specific duties
does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Project Administration (60%)

• In partnership with the Chief Administrative Officer, the Grants and Contracts Leads administer the

• Prepare financial reporting and work collaboratively with Grant Managers to ensure timely submission

• Conduct budget analysis and support Grant Managers in budget planning and overall financial

• Review expenditures posted to awards to ensure compliance with District policies and award

• Review awards to understand applicable rules and regulations; advise Grant Managers and program

Express), Excel budget workbooks, and Smartsheet) and sponsor-specific systems (e.g., EAGL, PRISM,
FPRS, ASAP, PIEE).

• Assist in the development, review, and execution of both incoming awards and outgoing subrecipient

• Issue subrecipient contracts, conduct subrecipient risk assessments and monitoring.
• Support funding application development by creating application budgets that comply with applicable

Procurement Management (30%)

• Provide oversight to all informal and formal procurement processes for service contracts, purchased

• Use internal tools and systems to provide step-by-step guidance to all District personnel for

• Draft contracts and supporting documentation.
• Review procurement activities and monitor for compliance with procurement regulations.
• Advise on issues or complications relating to procurement and contract management.
• Monitor budget and expenditures related to contracts.
• Assist with paperwork, documentation, and tracking related to active contracts.
  

Finance and Business Operations (10%)

• Work collaboratively with the Business Operations team to review, prepare, process, and approve

• Use multiple systems to enter, retrieve, and analyze financial data accurately and efficiently.
• Review, analyze, and reconcile financial information and accounts. Prepare routine financial reports.
• Assist with audits by state, federal, and sponsor entities. Assist with preparation of indirect cost rate

solicitation, award negotiation and management, to close-out. Experience with qualifications based and
public works procurements.

• Ability to interpret budget and financial issues, federal, state, and local government laws and regulations,

• Strong aptitude for and skill with digital technology, including quickly learning new programs. Key

macros, and VBA; Smartsheet; Microsoft and Google Workspace tools; Adobe Acrobat; and cloud-based
software (e.g. Springbrook Express, grants.gov, EAGL, PRISM)

• Exceptional attention to detail and high accuracy.
• Ability to be self-directed, take initiative and ownership, and develop solutions quickly and effectively.

knowledge, training, and coaching.

Preferred Knowledge, Skills, and Abilities Substantial experience overseeing local government procurement and the ability to serve as the internal

reporting, audits, and best management practices. Understanding of cash-based accounting, grant
accounting, accounting systems/databases, and financial analysis and reporting.

• Medical, including vision, insurance coverage through Washington State PEBB. The District matches

• Dental insurance coverage through Washington State PEBB for full-time employees. The District

• A monthly contribution to a health reimbursement arrangement (HRA) plan through Voluntary

• Life Insurance through Washington State Health Care Authority (WSHCA), with coverage paid by the

• Long Term Care coverage through the WA Cares Fund, with premiums paid by the District.
• Long Term Disability through WSHCA.
• Additional voluntary supplemental insurance opportunities are also available.
• Annual (vacation) leave accrued at a beginning rate of 8 hours per month, 8 hours of paid sick leave

System (PERS) and the ability to participate in the Deferred Compensation Program (DCP).

time.

Work Location
The position will work out of our Lake Stevens office. After onboarding, there may be the option to work
remotely part of the time. Some essential functions of this position require in-office or on-site work at specific
times.

Application Instructions
To apply for this position, please submit the following materials via our website at
https://snohomishcd.org/employment:

• Cover letter stating why you are interested in this position
• CV or resume detailing your related experience
  

Candidates who advance in the hiring process may be requested to provide additional materials (such as a
sample Excel workbook) or complete skills assessments.

If you have questions about applying or need accommodation during the application process, contact Sarah
Jones at hr@snohomishcd.org or (360) 722-2679.

Applications will be reviewed beginning Tuesday, May 30. Position open until filled.

We strive to work in partnership with all, to provide equitable and accessible programming on a
nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish
Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex
(including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic
information.