Contracts Administration Supervisor jobs in Fort Collins, CO

POSITION TITLE: Supervisor, Administration (Full-Time Regular) (Classified)
REQUISITION #: req5934
DEPARTMENT: Streets
LOCATION: STREETS DEPT MAIN FACILITY
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $53,700.00 - 89,493.00 (Salaries are paid biweekly)
ANTICIPATED HIRING ANNUAL SALARY RANGE: $67,000.00 - 72,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 3/3/2023.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado’s fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.

The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry's growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state’s land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city’s major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community’s overall social diversity continues to grow.

There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.

The City’s long list of acknowledgements includes:

• No. 2 Best Tasting Drinking Water in North America: American Water Works – June 2021
• No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
• Top 30 Creative Small Cities: CVSuite – May 2020
• No. 18 Safest Cities in America: SafeWise – April 2020
• No. 1 Best Place to Live: Livability.com March 2020
• No. 9 Most Fitness Friendly Places: SmartAsset – Dec 2019
• No. 7 Safest Driving Cities: Allstate – June 2019
• No. 4 Best U.S. Cities to Raise a Family: MarketWatch – April 2019
• No. 9 Best Performing Cities: Milken Institute – Jan 2019
• No. 3 U.S. Cities with Highest Economic Confidence: Yahoo – Nov 2018
• No. 2 Brain Concentration Index: Bloomberg – Nov 2018
• No. 1 City in America for Cycling: PeopleForBikes-May 2018
• Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
• The Malcolm Baldrige National Quality Award-Nov 2017
• 18th Best City for Career Opportunities: SmartAsset – Sep 2017
• 3rd Best College Town to Live in Forever: College Ranker – July 2017
• 25 Best Towns Ever: Where to Live Now: Outside Magazine – June 2017
• No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
• 11th Happiest City in America: Yahoo! Finance - March 2017
• No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance - Feb 2017
• No. 2 Best Cities for Small Business Owners: ValuePenguin – Feb 2017

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, and sick
• Retirement company contributions – after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Personal & professional learning opportunities including supervisory and leadership development; plus career mobility
• Collaborative work environment

Job Summary

The City of Fort Collins Streets Department is seeking a skilled Administration Supervisor to join our leadership team! This is a full-time, benefited position with an anticipated salary range of $67,000 -$72,000 and will report to the Streets Director. The Administration Supervisor will oversee customer facing front desk operations, special event planning, public outreach communications and campaigns, office management, financial functions, hiring and personnel functions. The incumbent in this role will manage a team of two to four people and perform the functions of employees as needed. Standard working hours are Monday through Friday 8am – 5pm, with occasional work time outside normal business hours required. This position is eligible for overtime and may be hybrid, currently allowing up to 1 day a week of remote work. This is a fantastic opportunity for someone who has passion for communication and customer service, the organizational skills needed to manage multiple projects and priorities, and a desire to be part of the daily operations of local government!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Oversees front desk operations, office management functions and associated staff.
• May be responsible for various financial or budget functions that may include petty cash management, monitoring/tracking revenues, formulating and drafting department budget, accounts payable/receivable, payroll actions, monitoring/reviewing financial reports or timesheet processing.
• May perform the functions of the employees supervised.
• Participate as part of the department's management team.
• May initiate changes in working conditions and use of equipment to increase efficiency.
• Recommends or develops policies or procedures that promote customer service.
• Prepare customer communication documentation and other written responses to questions, requests, and complaints.
• May perform research and implement actions by referencing and interpreting city and department policies, procedures, codes and regulations in response to internal and external customer requests.
• Special event planning for meetings, employee events, community meetings, etc.
• Performs word processing, data entry, and may maintain databases and/or spreadsheets.
• Creates PowerPoint presentations which requires advanced skills.
• Performs quality control functions of external publicity including social media and press releases.
• Coordinate hiring functions such as drug test forms, background checks, and other hiring documentation or other department personnel functions.
• Provide administrative support to managers and other technical staff as needed.
• May act as staff liaison for the department.

Management Responsibilities

Yes

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
• Experience building teams and implementing practices to lead others well in an inclusive, high-performance organization. Skill in integrating and synthesizing others’ viewpoints to build alignment of diverse perspectives to achieve results.
• Capable of creating conditions of emotional safety and demonstrates self-awareness and regulation in responding to others.

Required Knowledge Skills and Abilities

• Advanced math and accounting skills; working knowledge of basic budget and accounting functions.
• Ability to use finance and accounting, word processing, database, presentation and spreadsheet software.
• Knowledge of general office equipment operations.
• Data entry and ten key adding machine skills.
• Knowledge of pertinent federal and City laws, regulations, policies and procedures.
• Excellent oral and written communications skills.
• Ability to develop and maintain high level of customer service.
• Ability to organize multiple priorities.
• Thorough knowledge of department processes and procedures.
• Ability to explain office procedures and department projects to customers.

Required Education

Experience Requirements

• Two to three years related experience including supervision; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Supervisor, Administration

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.