Contracts Administration Supervisor jobs in Fort Myers, FL

Performs responsible administrative and technical work at an assigned recreational facility requiring the exercise of judgment and tact in day-to-day activities, and in dealing with the public. Responsibilities include developing, organizing, coordinating, and implementing programs and special events, including the administration of departmental programs and projects that may significantly impact other County departments and/or the general public.

ESSENTIAL JOB FUNCTIONS

• Develops, organizes, coordinates, implements, manages, and evaluates various short and long-term activities, programs, projects, and special events at an assigned recreational facility; researches best practices; ensures compliance with all applicable rules, regulations, policies and procedures; and makes recommendations for program enhancements.  
• Plans, assigns, coordinates, supervises, and reviews the work of assigned personnel; prioritizes and assigns work; creates and distributes staff schedules; monitors status of work in progress; inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and selects, hires, and trains staff. 
• Prepares and maintains reports and records; oversees record keeping; prepares correspondence and program-related paperwork and reports; maintains and updates databases; prepares and submits monthly productivity reports, financial income/expense reports, year-to-date budgets, attendance reports, summer and holiday budgets, and other reports as requested.  
• Manages and coordinates facility operations, such as maintenance, work orders, project management, renovations, capital improvements, signage, partnership agreements, rental contracts, insurance requirements, collection of program fees, developing operational and emergency management plans, etc.  
• Prepares and implements facility budget; prepares operational expenditures and projected revenues; monitors and approves purchases of supplies, materials, and equipment; and monitors expenditures and revenues to ensure compliance with approved budget. 
• Performs public relations activities; informs students, residents, businesses, civic organizations, County and other government agencies of  assigned programs, activities, functions, and other services; works on the development of advertising campaigns, newspaper ads, television and radio ads, slide show presentations, press releases, flyers, brochures, and other publicity venues. 
• Represents facility and/or department at various meetings. 
• Performs basic administrative duties including written reports, memorandums, letters and electronic correspondence, interaction with vendors, and communication through telephone and meetings. 
• Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication. 

Education and Experience:

• Associate’s Degree
  1. Preferred:
     • Health
     • Physical Education
     • Recreation
     • Leisure Services
• Five (5) years of experience in recreation programming, to include lead or supervisory experience.
• Or an equivalent combination of relevant training, education and experience.

Special Qualifications:

• Possession of a valid, State of Florida driver’s license. Requirement exists at the time of hire and as a condition of continued employment.  

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of County codes, ordinances, and federal, state, and local administrative regulations governing assigned areas of discipline. 
• Knowledge of operations and practices of local government; ability to analyze and interpret departmental functions, procedures and policies. 
• Knowledge of business English, spelling, and grammar. 
• Strong analytical and research skills. 
• Skill in effective communication, both orally and in writing.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to develop and execute training materials for a wide range of audiences. 
• Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in solving new problems. 
• Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures. 
• Ability to ascertain priorities and meet deadlines and objectives. 
• Ability to develop effective proposals. 
• Ability to maintain accurate records and reports. 
• Ability to establish and maintain effective working relationships and interact with the public in a positive and effective manner; to work well in teams; be self-motivated and receive and execute direction. 
• Ability to operate a motor vehicle. 
• Ability to provide internal/external guidance and customer assistance via all forms of communication. 
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals. 
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

PHYSICAL DEMANDS

Stooping, walking, sitting, pulling, grasping, hearing, seeing up close, seeing far away, kneeling, reaching, pushing, talking, standing, finger movement, repetitive motions, depth perception. Dependent upon position assignment, may frequently lift up to 25 pounds and occasionally up to 50 pounds. 

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

RISK/SAFETY CONDITIONS

The position requires no exposure or risk related to physical and/or mental health and safety.  

 Charlotte County is an Equal Employment Opportunity Employer

Women, minorities, and persons with disabilities are encouraged to apply.