Contracts Administration Supervisor jobs in Orlando, FL

Within the spirit of "Making People's Dreams Come True", this position is responsible for execution of tasks and deliverables. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, On Site Position
Competitive salary based on experience: $17.50 an hour

Benefits for full-time eligible positions:
Medical (HSA/FSA), Dental and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

• Receives contract request forms from internal facility & property management customers; reviews submissions for content and accuracy; engages with stakeholders in a timely manner
• Monitors and tracks contract requests in an efficient manner to ensure requested contract dates are achieved, prioritizes and coordinates task assignments
• Prepares, develops, and issues contract documents for services in terms of priorities, deadlines, and objectives; reviews work for accuracy and content; prioritizes and coordinates task assignments
• Prepares, and develops requests for contract amendments and cancellations in terms of priorities, deadlines, and objectives
• Compiles data, prepares, and develops competitive bid proposals and reports
• Prepares, schedules, and conducts or supports pre-bid meetings for competitive procurements
• Maintains, researches, and manages information in contract database to ensure accuracy of information & content; ensures document retention in DocuWare and FacilityFiles
• Maintains, researches, and manages information in the contract request (Smartsheet) database to ensure process integrity and stakeholder accountability & process transparency
• Provides assistance to programs and stakeholders in the development of scope of work, special conditions, clauses and provisions
• Provides assistance to programs and stakeholders in the evaluation of assigned contracts and in the forecasting of upcoming new contract needs and upcoming expirations
• Provides assistance to programs and stakeholders in the data generation and review of reports on existing contractual obligations, costs, and compliance
• Provides and implements process improvement recommendations; assists in the development of departmental policies; work with stakeholders to ensure contract request and administration process compliance
• Performs complex and specialized contract coordination assignments applying subject knowledge and exercising a high degree of independent judgement & initiative
• Maintains vendor and key contact files
• Generates and publishes data, process, status, and comparison reports

Experience & Education Requirements:

• Bachelor's degree and four (4) plus years of experience working in the development of contract documents is preferred
• A minimum of six (6) years related experience and/or training; or equivalent combination of education and experience
• Applicant must possess working knowledge of the principles of commercial property & facility management including working knowledge of building systems and related maintenance
• Applicant must have strong working knowledge and use of Microsoft Office software including Word, Excel, and Outlook as well as excellent written and oral communication skills