Contracts Administration Supervisor jobs in Richland, WA

SUMMARY

Assist contracting officers and contract specialists with general day-to-day contract administration duties in support of the Department of Energy (DOE) Hanford Procurement Division (HPD).

ESSENTIAL DUTIES & RESPONSIBILITIES

• Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations.
• Assist with drafting contract documents.
• Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
• Assist with the preparation of various reports.
• Support timely and accurate compliance with monthly and quarterly reporting requirements.
• Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
• Assist with the review and process of contractor invoices in a timely fashion.
• Support correspondence creation.
• Gather information for various audits or data calls.
• Assist with gathering information for various negotiation sessions as needed.
• Support in coordinating Contractor Performance Assessment Reporting evaluations, by scheduling technical input, and working with the Contracting Officers and Contract Specialists.
• Support developing, issuing, updating, and revising policy, desk guides, and procedures.
• Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures.
• Support review of contract actions.
• Support subcontract reviews in accordance with DOE and local guidance as requested.
• Support of HPD actions file merging of files on websites/share drives.
• Update and status workload tracking tool.
• Utilize business operations experience to conduct tasks with minimal supervision.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Minimum of three (3) years of experience in an office setting.
• Broad experience in supporting organizations with, tracking, monitoring, review, and coordination efforts.
• Working level knowledge of Hanford Site mission, activities, and priorities; and DOE Hanford processes and procedures.
• Working level knowledge of DOE’s program management practices, policies, and procedures.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford.
• Ability to work with government and contractor personnel to problem solve and formulate strategies for success.
• Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
• Must obtain and maintain any necessary security access and/or background checks (U.S. Citizenship required)

DESIRED QUALIFICATIONS & SKILLS

• Excellent written and verbal communications skills.
• Excellent communication responsiveness and customer service skills.
• Proficiency in Microsoft 365 including Word and Excel.
• Proven ability to interface successfully with senior level management.
• Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Strong clerical, administrative, and organizational capabilities.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 10 lbs.  It is Katmai Government Services, LLC’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Work is performed in a professional office setting including the normal office equipment (computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities. Position may occasionally be required to handle assignments at various project/ operation sites where travel is required outside the primary work location.  During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Compliance:

To be considered for this position, all applicants must apply on the company website,  https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.