Contracts Administrator - Construction jobs in Boca Raton, FL

CONSTRUCTION OFFICE ADMINISTRATOR

Our busy construction company is seeking a well-organized, driven, enthusiastic candidate to join our team as our office administrator. Our ideal candidate will have three years of experience with project administration and bookkeeping within the construction industry. They will help our team ensure budgets, timelines, and job costs are accurate. They will oversee all financial transactions for the company. If you have a strong back ground in construction office administration with a great work ethic, a passion for accuracy, excellent communication skills, and work independently we’d love to speak with you.

RESPONSIBILITES

• Familiarity with Microsoft Programs, Excel, Word and Outlook.
• Change Order Processing.
• Proposals and Contracts.
• Handle Release of Liens.
• Job Set Up.
• NOC's.
• Familiarity with Job Costing.
• Oversee all financial transactions.
• Manage the accounts payables and accounts receivables.
• Work with the general contractor and or project manager, provide detailed financial reporting to ensure costs, timeline, and budget of construction projects.
• Update and maintain accurate financial records, contracts, annual budgets, and financial statements.
• Safeguard the accuracy of the general ledger and journal entries, prepare balance sheets, and financial reports.
• Process invoices, checks on time and resolve any invoice issues.
• Organize and file documents, book appointments/meetings.
• Handle emails and phone calls.
• Proficiency in English.
• Maintains confidentiality of all items.
• Excellent organizational skills and accuracy.
• Excellent multi-tasking skills.
• Customer/employee relations skills.

Education/Requirements

• Preferred three years of experience in administration and bookkeeping within the construction industry is a must.
• Familiarity with construction accounting concepts, and best practices.
• Extensive experience with QuickBooks and Microsoft Office required.
• Keen attention to detail and ability to keep records and files organized.
• Collaborator and skilled cross-functional communicator.
• Strong time manager with respect for deadlines.
• Decisive and critical thinker with ability to identify errors and solve problems.
• Punctuality.
• Ability to work independently.

Company Information

GALFA CEE COMPANY

Galfa Cee was established in 1993 as a full-service building, consulting, and development company; with over 32 years of practical experience in land development, general construction, project management and real estate analysis for both the private and public sectors. It has grown organically throughout the years staying true to its intended purpose. It evolves each year by applying the wisdom from the previous ones. This process allows for exponential thinking and efficient action to respond to the day-to-day tasks.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 24 – 32 per week

Experience level:

• 3 years

Schedule:

• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administration: 3 years (Required)

Work Location: In person