Contracts Administrator - Construction jobs in Minneapolis, MN

Summary:

The APi HVAC Shared Services Contracts Administrator supports the staff, union and non-union, under the HVAC Shared services umbrella that includes 4 operating companies (1200 employees). As a Contracts Administrator, you will be the primary administrator (owner) of the process flow and related documents including active in the completion of tasks in the process flow related to project setup and contractual documents. Process customer documents and other documents as required, following company policies and procedures and within the limits of delegation of authority as established by the Company. Work directly with the other Shared Services and administrative team members to support administrative, accounting and execution of our Company goals and objectives.

Responsibilities and Accountability:

• Entry of Job Setup Sheets into COINS payroll software. (New jobs, change approve change orders, other changes, budgets, units, hours, job closing activities)
• Obtain all needed contract documents for review and execution; including addendums, bonds, COI, tax exemption Certificates for exempt projects, other documents as needed.
• Process (complete and obtain information) include return of documents as required and filing.
• Maintain logging of contracts and status in Power App and periodic reporting for bi-weekly updates.
• Obtain COI for contracts. Primary POC to external agent for COI, questions, and annual renewals.
• Timely and accurate, clear, and concise response with/to internal and external communication
• Maintenance of integrity (timely and accuracy) of contract information for Projects within the Power App and SharePoint tracking systems, COINS ERP, and the filing of Contract documents.
• Responsible and accountable for processing in accordance with policy and procedures, forms, checklists including SOX requirements.

Qualifications/Skills:

• Smart, adaptive leaner with great positive attitude and good customer service skills.
• Excellent keyboard, formatting, and computer skills in Microsoft Office software and SharePoint.
• Knowledge of construction projects delivery and contracts, contract legal language.
• Makes independent judgments after learning and understanding practices and procedures.
• Meticulous, with excellent communication, written, verbal, interpersonal, and analytical and math skills.
• Multi-task with frequent interruptions demonstrating initiative and good judgment.
• Self-motivated, proactive, excellent communication, interpersonal, and organizational skills, able to prioritize on what is best for the company, and thus work with minimum supervision.
• Very reliable with ability to complete tasks without need for follow up and communicate results.
• Ability to work as part of a team to achieve the Company’s overall goals.
• Interested in personal and professional growth and willing to personally invest in development.

Specific Requirements:

• 2-year Associates degree or equivalent, or greater.
• Previous experience in administrative roles (2 years minimum)
• Open cube office work environment, noise level – quiet to moderate.

Pay Range: Pay dependent upon experience and education.

Statement: APi Group, Inc.. is an Equal Opportunity Employer. We encourage Minorities, Women, Protected Veterans, and Individuals with Disabilities to apply. APi Group intends to make reasonable accommodations for qualified job applicants and employee with disabilities

.Company Overview:

The APi HVAC Shared Services companies have been designing, building and maintaining complex mechanical systems for some of the most well-known buildings in the Midwest for decades. We are a fully-integrated large commercial mechanical contractor. We employ some of the industry’s best talent of engineers, tradesmen, project managers, and customer support. Within our 4 operating entities we have 300 years of combined experience...you’d be hard pressed to find a contractor who knows more about mechanical systems than we do.

Specialties

Temperature Controls, Plumbing, Pipefitting, Sheet Metal, Ventilation, Data Center Operations and Repairs, Mechanical Engineers, Mechanical Contracting, Mechanical Construction, Mechanical Engineering, Specialty Subcontractor, HVAC

Why work for APi HVAC Shared Services?

We Work As a Team. API HVAC Shared Services fosters a culture of collaboration and continuous improvement. We operate as a team to ensure the best experience for our clients, contractors and employees.

We Are Committed to Our Employees. You are encouraged to:

• Make the decision you think is the right decision to make.
• Ask for help whenever you want it.
• Start something that needs to be started.
• Take time off to do something that inspires, excites and energizes you.
• Help others whenever you can.

Benefits:

• 401(K) match
• Competitive salary and benefits package
• Competitive PTO/Holiday Package
• Employee Stock Purchase Plan (ESPP)
• Profit Sharing Plan
• Flexible work environment
• Ergonomic work stations
• Incentives for environmentally-friendly behavior