Contracts Administrator - Construction jobs in Newark, NJ

Responsibilities:  

• Demonstrates effective communication and problem-solving skills.
• Contract management to include all aspects (e.g. administer, review, manage, file, evaluate, analyze, and negotiate).
• Negotiate or renegotiate and administer contracts with vendors and subcontractors.
• Administer bidding process and contracts (e.g., evaluate bids, recommend vendors, contractor solicitation utilizing SmartBid,etc.).
• Review specifications to determine the disciplines of work required.
• Research and evaluate vendors/contracts to ensure it is in compliance with government regulations.
• Evaluate vendors to ensure its performance is aligned with established specifications.
• Evaluate order and bid documentation.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.)to ensure its compliance with company policies and procedures and ensure the availability of documentation.
• Back up purchasing clerk to include ordering of supplies/goods, equipment and material, reviewing, and processing/issuing of purchase order.
• Review and monitor capital purchases to ensure its compliance with company policies and procedures.
• Identify opportunities for cost savings.
• Compile data from variety of sources for analyzing and ensuring compliance with company policies and procedures and monitoring of purchasing processes.
• Continually improve purchasing methods/processes.
• Response to inquiries from internal and external sources in providing information, direction, and or appropriate referrals.
• Attend periodic MWBE/SDVO/SBE Outreach Events to meet and greet potential and existing vendors and subcontractors.
• Periodic site visits to contractor and vendor home office facilities to conduct commercial useful function evaluations
• Special projects and/or other duties as assigned.

Qualifications

• Bachelor’s degree in business administration, accounting, economics or related field required. Minimum of 8 years of work experience in purchasing related field preferred.
• Proficient in Microsoft Office Applications (Excel, Word, etc.). Demonstrates aptitude and precision working with numbers.
• Knowledge of purchasing policies processes, and procedures. Knowledge and ability to negotiate best vendor terms and pricing.
• Performed function with little or no supervision in a timely manner with acceptable quality. Strong interpersonal and communication skills. Highly organized, detail oriented, and able to multitask. Ability to learn new software/processes. Strong Problem-solving skills,
• Communication skills– both verbal and written,
• Organizational and planning skills