Contracts Administrator - Construction jobs in Scranton, PA

Job Description

Are you a detail-oriented individual who stares down a stack of unorganized files knowing the files will lose? Do you like a fast-moving day with varying duties and tasks? Then you may be the person we are looking for. We are hiring an Office Administrator to help run our construction company.

In this role, you will be responsible for helping the company stay on track from an administration perspective. This includes duties such as working on proposals with key employees; handling inbound and outbound communication (via phone and email); interacting with employees on the shop floor and more. The successful candidate will be comfortable working with numbers; obtaining information from vendors and customers; and following through on tasks through completion. You should be very proficient using software-based systems, tracking bills, cross-checking hours for payroll and logging interactions in our construction management software.

And though construction related experience is a plus, it is not mandatory. We will happily train someone who is curious, hard working, diligent and looking to build a career.

Responsibilities:

• Handle inbound and outbound communications with vendors and customers
• Work with estimators and owners to assemble proposals
• Comfortable with, or willingness to learn, multiple business software systems
• Assist with office administrative tasks such as scheduling, invoicing, and payments
• Continuously update and utilize web-based productivity applications
• Manage multiple calendars and prioritize tasks effectively
• Communicate effectively and efficiently
• Utilize standard office software systems (Microsoft Suite, Google Docs, etc.)
• Log all invoices and bills to construction management software

Qualifications:

• Strong organizational skills and attention to detail
• Experience in the construction or manufacturing space a plus (though not required)
• Willingness to learn new systems as needed
• Experience with invoicing, payments, and payroll is a plus
• Excellent communication skills, both written and verbal
• Strong understanding of systems and processes
• Ability to meet deadlines and handle multiple tasks simultaneously
• Comfortable with a fast moving office environment
• Happy to take ownership of processes and comfortable being self-directed

Company Description

Adlinson Management Consulting has one goal - to help our clients grow and achieve their objectives. We use a detailed framework designed to deeply understand our clients, diagnose what is working and what is not, develop an overall strategy and put the plan and tactics in place to achieve the agreed objective. Our close knit team is made up of people who are intensely driven to succeed, intellectually curious and well trained across muttiple disciplines. If that sounds like you, we'd love to hear from you.

Benefits

• Company sponsored health insurance (health, vision, dental)
• 401k with company match
• Advancement opportunities
• Paid time off