Contracts Administrator jobs in Fairbanks, AK

InDyne is a full-service military, civilian and commercial operations company. Our Mission is to provide tailored cost effective, quality services and solutions. Our Vision is to exceed customer expectations by delivering results through agility, flexibility and responsiveness. Our Core Values include integrity, trust and loyalty.

Note: The duties specified in this position description are not intended to be all-inclusive. Other reasonable and job-related duties may be assigned at the supervisor’s and/or manager’s discretion. Please use a bullet-point format in all areas.

Job Summary: This position is located at Clear AFS, Alaska. The Quality Administrator will report directly to the Site Manager. The QC Administrator reports to the Site Manager with functionally independent reporting responsibility to the Quality Manager at the Program Management Office (PMO) in Colorado Springs. Assesses performance independent of the Site Manager but works closely with the Site Manager to ensure a viable, comprehensive quality program. Serves as a quality interface with Government Contracting Officer Representatives (CORs). Implements and directs the on-site quality management system to assess contractor performance in all areas of the contract. Executes the SSPARS Quality Manual and supporting procedures and instructions. Conducts site quality inspections/audits to assure conformance with Government and company quality standards and compliance with contract requirements. Coordinates quality issues and status with the Government site CORs as needed.

Essential Duties and Responsibilities:

• Primary responsibility is to implement and execute the SSPARS Quality Manual, and it’s supporting procedures and instructions.
• Establishes an effective working relationship with the Government CORs for quality improvement. Generates internal inspection/audit reports and responses and makes them readily available to the Government.
• Applies knowledge of conventional fact-finding or inspection techniques and the skill to develop, analyze and evaluate facts relative to any unsatisfactory conditions or unfavorable trends and to prepare documented reports of findings.
• Ensures adherence to directives, operating instructions, and technical publications applicable to the performance of contract requirements at the site.
• Reads, interprets and develops in-depth checklists from the Performance Work Statement (PWS) and its supporting Air Force Documents, Technical Orders, Federal, State and local regulations.
• Monitors periodic Self-Inspections from work-centers and associated CE Maintenance Action Sheets and operating instructions as applicable.
• Performs quality inspections/audits of each work center and documents performance.
• Conducts additional inspections or investigations as requested by the Contract Site Manager and PMO Quality Manager.
• Ensures all inspection reports of Government and contractor identified discrepancies clearly state corrective action and addresses action taken to preclude recurrence.
• Ensures any discrepancies remaining open (awaiting parts/materials, awaiting scheduled downtime, etc.) have an estimated completion date indicating the response and tracks them until closed.
• Performs follow-up inspections as needed to verify discrepancies have been corrected.
• Generates the monthly Quality Status Report (D002) and provides to the Contract Site Manager and Quality Manager and delivers as required.
• Manages the site quality cross feed program to ensure each work center receives cross feeds generated by the other sites and uses them to ensure similar discrepancies or deficiencies do not exist at their particular site.
• Follows up to ensure similar deficiencies do not exist and the work center has used the cross-feed report.
• Provides cross feed results to the PMO Quality Manager.
• Uses the SSPARS Quality Management SharePoint website to reference the quality program documentation to include processes, instructions, forms, cross feeds, management reviews etc.
• Serves as the lead site responsible for formatting, maintenance and upkeep of all Audit Checklists and forwards revised checklists and Master Checklist Index to the other 4 SSPARS sites immediately following approval of PMO Quality Manager.

Secondary Duty Responsibilities:

• Serve on the Air Force Exercise Evaluation Team (EET) to evaluate response to problem scenarios in disaster management, environmental, safety and civil engineering. As an exempt employee, will be required to perform the function of duty manager as scheduled.

Educational/Training Requirements:

• A two-year community college technical degree is desirable.
• Additional three years’ experience in related quality programs may be acceptable in lieu of a degree.
• Must be knowledgeable of Air Force inspection processes.
• The applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classification information.

Required Skills/Experience: (List any specific skills required and amount of experience necessary to perform job. i.e. supervisory experience, certification/license, driver’s license, security clearance)

• Four years’ related experience in quality control/quality assurance administration with a background in one or more of the following: communications-electronics, civil engineering, Air Force Industrial Security program or Air Force supply system.
• Experience using the ISO 9001:2008 quality standard and using computer databases would be an asset.

Supervision:

• Works under the general supervision of the Site Manager.

Work Environment:

• Exerts limited physical energy. May have to handle 20-30-pound loads on occasion.
• Computing center environment. May work extended hours or weekends. May travel overnight or on weekends. Support the system via “on call” when outside of normal working hours.

Physical Demands:

• Must be able to correctly lift 50 Lbs.
• Must be able to travel.

****InDyne is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Any person with a disability needing special accommodations to the application process please call our Human Resources department