Contracts Administrator jobs in Jacksonville, FL

Job Summary
The Contracts Administrator I will function as an entry-level contract management professional 1 (technical). Focus is on routine or standard form solicitations and contract vehicles and techniques to accomplish business goals and objectives. Requires a minimum of independent business judgment and a high degree of management attention.
Essential Job Functions

• Interacts with Officers, Directors, Program Managers, Administrative Assistants and other contract representatives to coordinate contract or subcontract price/cost analysis, resolve performance issues, and initiate follow up action necessary to perform contract/subcontract administration activities.
• Reviews solicitations and prepares routine response for proposals, bids, and contract or subcontract modification actions.
• Drafts and negotiates simple contractual instruments commensurate with skills and grade level.
• Reviews routine contract or subcontract contractual requirements, terms and conditions, and flow down clauses for approaval and execution in accordance with company business policies and procedures.
• Responsible for monitoring the assigned contract or subcontract administration, compliance with terms and conditions, including progress, plans, invoices and payments. Processes any change orders, modifications or dispute actions.
• Prepares and administers routine correspondence, negotiation memorandum, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with CPSR procedures, FAR Part 44 and DFARS 252.244-7001, Federal laws, regulations, guidelines, prime contracts and best business practices.
• Prepares, organizes and maintains electronic data base for Agreements, Contract or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits.
• Reviews Annual Representations, Certifications, and Other Certifications for compliance. Follows up with reminders to ensure annual documents are received and reviewed for compliance. Files supporting documentation in appropriate contract, subcontract, and cross-reference binders/e-files for official file and available for internal and external audits.
• Prepares request for proposal (RFP)/request for quote (RFQ) to solicit bids and proposals from existing sources or new sources.
• Responsible for the entire lifecycle of the assigned contract or subcontract, including defining the requirements, researching opportunities, negotiating with sources, writing subcontracts, awarding subcontracts and closeout professing.
• Reviews and coordinates company Agreements for compliance with special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and company business unit procedures. Processes for signature and maintains official company record for all fully executed documents.
• Performs contract or subcontract closeout activities. Prepares unsuccessful proposals and closed contract or subcontract files for archives.
• Must be available to work a standard weekly schedule with overtime as required.
• Performs other duties as required. Non-Essential Job Functions:
• Performs miscellaneous tasks to include, but not limited to trips to post office, printers, office supplystores, distribution of mail and other errands as required.

Job Requirements
Knowledge, Skills, and Abilities

• Must be able to analyze technical data in subcontractors' proposals.
• Must be able to perform financial analysis.
• Must have strong leadership, negotiation, communication and interpersonal skills.
• Knowledge of regulatory guidelines, particularly provisions of the FAR and DFARS.
• Proficiency with business software programs and automated accounting systems.
• Must be capable of operating standard office equipment: printers, copiers, scanners, telephones, facsimile machines, other required audio-visual equipment.

Education and Experience

• Associate degree with business emphasis plus two (2) years general business experience, or high school diploma or equivalent plus four (4) years general business experience.

Job Type: Full-time