ZOLL Medical is a growing, innovation-driven company on the forefront of delivering medical devices to save lives, and software solutions to improve efficiency. With customers in more than 140 countries, we continue to expand our reach, as well as our product offerings. Hospitals, emergency medical services (EMS), and others trust us to provide high-quality products and exceptional customer service. ZOLL products are used every day across the globe to save the lives of people who suffer sudden cardiac arrest. From Real CPR Help® technology—an industry first—to the world’s only wearable defibrillator, our capabilities and features set us apart. But none of this would be possible without the motivation and dedication of ZOLL employees, and we’re invested in their success.

We offer competitive salaries and a comprehensive benefits package. Join our team. It’s a great time to be a part of ZOLL!

NOTE: ZOLL requires COVID vaccinations subject to legal exemptions

Position Summary:

The Contracts Administrator, as a member of the Legal team, is responsible for increasing the efficiency and effectiveness of the contracting process at ZOLL Cardiac Management Solutions. Key functions include processing and reviewing contract requests; routing templates and supporting documentations to the appropriate negotiating team; ensuring compliance with internal control and risk review obligations; obtaining required approvals and signatures on final contracts; ensuring financial requisitions process completed in parallel with contract formation; entry of all executed contracts and associated communications, amendments, and exhibits into contract management database; preparation of ad hoc and recurring reports on key metrics (including renewal dates) from the contract database; ensuring the continuous improvement of all contract templates, playbooks, and checklists; and providing training regarding the contracting process.

Essential Duties and Responsibilities:

• Review and revise draft contractual agreements and additional documentation against internal guidelines and compliance policies as ZOLL’s first point of contact.

• Assure accuracy and appropriateness of contract documentation and attachments; set-up new contracts; terminate expired contracts; and general maintenance of active contracts.

• Interface with Legal and contract owners to verify contracts are appropriately managed and tracked within the contract management application. Keep updated reports of the progress of each contract submission.

• Ensure ZOLL is in compliance with all contractual requirements and communicate any changes to contract/participation status as necessary. Resolve issues and answer questions.

• Coordinate the development and maintenance of contract management policies and procedures with all stakeholders. Ensure all process documentation is kept current.

• Assist with or lead on-going training related to the contract policies and procedures

Supervisory Responsibilities:

None

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Educations and/or Experience:

• Bachelor’s degree with 3-5 years’ experience, or equivalent education and relevant working experience.

• Experience in creating and applying organizational legal, financial, and control standards when reviewing contracts. Experience managing a database and/or review and revision of contracts to meet institutional requirements.

• Ability to work in a complex environment where alignment with various stakeholders may be required, however independently address and solve issues within the scope of the position.

• Excellent customer relationship skills. Able to build and maintain relationships across multiple internal organizations.

• Strong communication and interpersonal skills with the ability to effectively listen and communicate complex information in a clear and concise manner.

• Experience with Microsoft tools such as SharePoint, Excel and Power Point. Database Experience 3 years preferred.

• Strong administration skills with respect to contracts and contract management. Strong organizational and time management skills. Ability to manage multiple priorities simultaneously.

Language Skills

Ability to read and comprehend contracts, legal documents, instructions, correspondence, and memos. Ability to write correspondence, memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

ZOLL Medical Corporation appreciates and values diversity. We are an Equal Opportunity Employer M/F/D/V.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990