Contracts Administrator jobs in Springfield, IL
Recently Added Contracts Administrator jobs
- State of Illinois
-
Springfield, IL
OTHER
-
Administrative Assistant II
Agency : Department of Central Management Services
Closing Date/Time: 04/03/2024
Salary: $5592 - $8344 monthly anticipated; CBA language applies
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
***A RESUME IS RECOMMENDED FOR THIS POSITION.***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36119
POSITION SUMMARY
Central Management Services (CMS) is seeking to hire a Contracts and Transactions Generalist (Administrative Assistant II) within the office of Transactions and Property Administration located within the Bureau of Property Management (BoPM). This position will serve as subject matter expert on leasing procedures and execution. This position will also serve as support for Agency Space Planners with space requests and verify and assist with leasing items and provide support functions with the State’s Procurement System. CMS invites all qualified applicants to apply for the position of Contracts and Transactions Generalist to assist and serve the State of Illinois.
POSITION ESSENTIAL FUNCTIONS
- Under general direction of the Transactions & Property Division Manager, functions as a Contracts and Transactions Generalist (Administrative Assistant II) to the Manager of Transactions (MOT) and the Transactions & Property Assistant Division Manager.
- Directs and conducts a variety of studies for Division Management.
- Recommends administrative operations and policies to Division Management via the evaluation of information and data utilized by the Division in the ongoing analysis and research of progress on operational components of statewide transactions management operations.
- Serves as liaison to property owners, landlords, officials from all client agencies in the statewide in the development and installation of transactions projects.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
MINIMUM QUALIFICATIONS
- Requires knowledge, skills, and mental development equivalent to completion of four years of college with coursework in business management, office management, or a related field.
- Requires two years of professional experience in a public or private organization.
PREFERRED QUALIFICATIONS
- Prefers one (1) year of professional experience in office management, asset management, or facility management.
- Prefers one (1) year of professional experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
- Prefers one (1) year of professional experience with procurement and related purchasing rules and regulations.
- Prefers three (3) years professional experience in the use of software applications such as the Microsoft Office Suite for word documents, excel spreadsheets, and databases.
- Prefers one (1) year of professional experience developing and maintaining cooperative working relationships with internal staff, vendors, and contractors
CONDITIONS OF EMPLOYMENT
- Requires completion of a background check and self-disclosure of criminal history.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
- Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- Requires ability to travel occasionally in the performance of duties, with possible overnight stays as appropriate.
Work Hours: M-F 8:30 AM - 5:00 PM
Work Location: 313 S. 6th St., Springfield, IL 62701
Agency Contact:CMS Human Resources
Agency Contact: Emily Micek
Email: Emily.Micek2@Illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
About the Agency:Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.
CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time and hybrid scheduling)
- Health, life, vision, and dental insurance
- 12 Weeks Paid maternity/paternity leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually)
- Paid State holidays 13-14 days annually
If this opportunity appeals to you, please apply today!
APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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