Contracts Administrator jobs in Tampa, FL

Description

For 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), and IMOMS (Coast Guard). To learn more about ASI visit Aero Simulation | Products and Services for Commercial and Military Training. To learn more about this opportunity, keep reading!

Before we tell you more about the position, we want to tell you why you want a career at ASI! While your work contributes to ASI’s mission, ASI supports you and your family! ASI has one of the most competitive benefits packages in the industry. We offer everything from a flexible work schedule to comprehensive medical, life, and voluntary coverage options. Some benefits such as work schedule and bonuses depend on position.

• Employee Stock Ownership
• Flexible Work Schedules – 9/80 work schedule from day one!
• Competitive Salary!
• Paid Holidays
• Paid Off Time – Increases with years of service
• Parental Leave, Bereavement Leave, Jury Duty Leave and Military Leave
• 401(k) - Company Match
• Year End Shutdown – Enjoy holiday time with family during our company paid year end shutdown
• Medical Insurance – ASI pays 100% of Employee premiums plus either spouse or family premiums
• Dental Insurance – ASI pays 100% of Employee premiums
• Vision Insurance – Optional (Employee Paid)
• Long Term Disability – ASI pays 100% Employee premiums
• Short Term Disability – Optional (Employee Paid)
• Health Savings Account (HSA)
• Telework/Work From Home
• Professional Development: Multiple opportunities for personal and professional development through internal training & certification programs and unlimited access to online learning opportunities.

POSITION SUMMARY

This is an entry level contracts administration position that will report directly to the Company Contracts Manager. The candidate must be able to independently perform basic administrative tasks with willingness and ability to learn while increasing responsibilities over time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepare contract documentation through the contract life cycle which includes, but not limited to, proposal, award, changes, drafting general communication, and closeout. 
2. Maintain contract files per company direction.
3. Schedule meetings with cross functional groups internal and external to the company
4. Abide by company policies and procedures.
5. Assist with subcontract activities.
6. Review of proprietary agreements and negotiation of terms
7. Prepare and submit subcontracts-related reports and analysis.
8. Administer daily contract activities for a variety of product lines and contract types, including cost reimbursable and firm fixed price; such activities will include establishing payment terms, initiating, and monitoring invoicing, collections, and funding to support financial objectives.
9. Maintain effective relationships with customers, subcontractors and internal stakeholders. 
10. Collaborate with other departments to ensure the successful execution of tasks and subcontracts.
11. Participate in company and customer meetings, performing and monitoring compliance to contract requirements and leading change management process.
12. Enter and manage data using company adopted systems to include Epicor ERP.

SUPERVISORY RESPONSIBILITES

This position does not have supervisory responsibilities.

Requirements

EXPERIENCE REQUIREMENTS

1. Must be a self-starter, ability to work independently, and be able to work collaboratively with team members, both internal and external, at different levels.
2. Must possess excellent decision-making skills that support resolution of complex problems while minimizing risk to the Company.
3. Excellent communication and organizational skills with attention to detail
4. Understand basic accounting principles and calculations using Excel
5. Willing to learn in a fast-paced environment with growing responsibilities that may eventually include the following tasks:
6. Negotiating contracts
7. Manage conflicts in contract language
8. Familiarity with the FAR, DFARS, other Federal Agency supplements, and commercial terms
9. Lead proposal preparation, contract negotiation, and contract administration activities from proposal through closeout
10. Responsible as the alternate point of contact for the Contracts Manager
11. Advanced skills using MS Office suite (Excel, Word, PowerPoint)
    

PREFERRED SKILLS AND ABILITIES

1. Work with the Federal Government with procurement or contracts background for actions over $1M 
2. Advanced capabilities with MS Word and Excel
3. Strong analytical problem-solving skills
4. Ability to adapt communication style and messaging to different audiences
5. Ability to manage multiple priorities and projects simultaneously, ensuring stakeholder expectations are managed appropriately

EDUCATION REQUIREMENTS

Bachelor’s degree and at least one year experience with the qualifications below or six months with a Masters degree. Either degree must be from an accredited university in business, project management, engineering or similar field relevant to work expected to be performed.

EMPLOYMENT REQUIREMENTS

1. Due to contractual requirements must be a United States Citizen
2. Must be able to pass an initial background check.
3. Must be able to obtain and maintain an active Department of Defense security clearance. Employee/selected candidate will be subject to a government security investigation and must meet eligibility requirements for access to classified information (as required)
4. Travel (CONUS and/or OCONUS) is limited but may be required to support customer requirements (<10%).
5. ASI is a Drug Free Workplace where applicants and employees are required to successfully pass pre-employment and Random drug testing.

PHYSICAL REQUIREMENTS

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job:

2. Must be able to perform normal office duties (sitting for long periods at a desk or while attending meetings).

3. Must be able to travel CONUS/OCONUS via multiple types of transportation to include car and airplane.

4. Must be able to climb stairs to enter and exit a simulator.

5. Additional skills may be required to perform additional task(s) specific to work location, department, or line of business.

WORK ENVIRONMENT

1. Work is primarily performed in an office environment consisting of offices and cubicles with low to moderate noise and bright or dim lighting.

2. The work is fast-paced and sometimes involves extreme deadline pressures.

3. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as external customers.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

The following policies apply to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

Candidate Reasonable Accommodation

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify Aero simulation, Inc. by e-mail at jobs@aerosimulation.com or by calling directly at 813-867-4447.

ADA Policy

It is the policy of ASI to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA) and its Amendments. ASI will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. ASI also will make reasonable accommodation wherever necessary for all employees or applicants with handicaps, disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made are not an undue hardship for ASI.

Equal Employment Opportunity

ASI is proud to be an Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, domestic/civil partnership or marital status, national origin, disability, status as a protected veteran or any other characteristic protected by law. We strive for everyone to be valued, connected, and empowered to reach their potential and contribute their best.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.