Cooperative Program Coordinator jobs in Rapid City, SD

Job Summary:

BHSSC is hiring an Administrative Coordinator for the Families First: Early Learning Foundations program. Families First is a Parents as Teachers Affiliate program providing free and voluntary coaching to Black Hills area families with children ages birth to kindergarten entry. The position will support a growing team and program in the areas of referral and intake management, community awareness and outreach, internal and external communication, data management, ordering and clerical duties. The position is remote hybrid with occasional travel throughout the Black Hills. Visit our website at: https://bhssc.org/families-first-learning/

Qualifications:

• Live in the Northern Hills or Rapid City area.
• High school diploma, general education degree (GED) or associate degree required. Vocational or college training in accounting or business administration preferred.
• Two (2) years of experience in office work of a technical nature or an equivalent combination of education and experience may be acceptable to the hiring authority.
• Extensive experience and knowledge in office procedures, filing, budgeting, and bookkeeping.
• Experience and knowledge in operating office equipment, including computers and software.
• Ability to flex between working independently, as a team, in person and virtually.
• Experience or proficiency in Google Suite, Adobe, Microsoft, and data management systems.
• Experience working with families and young children is preferred.

Essential Duties and Responsibilities:

• Coordinate client referrals and enrollments including phone calls, text messages, and emails.
• Intake client information into an online database management system.
• Assist the Families First team with planning and coordination of family and community events.
• Participate in community outreach activities and family events as needed.
• Order and organize supplies and resources for the Families First team and assist with distribution between offices.
• Use word processing, spreadsheets, and google drive to enter, store, organize, and retrieve program and community information as requested.
• Become familiar with program expectations, including timelines, and assist home visitors and the project coordinator to meet them.
• Compose and send letters to clients and referral or resource agencies.
• Participate in and document the minutes for meetings in person and virtually.
• Assist in the coordination and communication between partnering organizations, including but not limited to phone calls, mailings, emails, and newsletters.
• Maintain confidentiality and adhere to HIPAA regulations.
• Compile and type reports to include weekly, monthly, and/or year-end reports in a timely manner.
• Assist with inventory and check invoices against purchase orders.
• Operate modern office equipment and virtual programs, including remote computer terminal, necessary to clerical and typing duties.
• Attend training, seminars, and workshops as deemed necessary.
• Perform all duties in compliance with safety standards established by BHSSC.
• Perform other related duties as assigned.

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you live in the Northern Hills or Rapid City?

Education:

• High school or equivalent (Required)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Spearfish, SD 57783