Corporate Secretary executes and maintains all required official corporate filings, documents, reports and records according to applicable laws and regulations. Responsible for shareholder relations, communicating with Board members and coordinating shareholder lists and registrations. Being a Corporate Secretary researches and responds to shareholder requests for information. Manages the coordination of Board and shareholder meetings and the preparation of all necessary agendas and documents required for the meetings. Additionally, Corporate Secretary the incumbent in this role is usually an officer of the corporation. May require a Juris Doctor degree. Typically reports to top management. The Corporate Secretary manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Corporate Secretary typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
Responsibilities:
- Provide administrative support to the office by handling various tasks such as answering phone calls, responding to emails, and organizing documents.
- Perform data entry and maintain accurate records of important information.
- Coordinate and schedule appointments, meetings, and events for the office.
- Assist in project coordination by tracking progress, deadlines, and deliverables.
- Manage calendars and ensure all appointments are properly scheduled and updated.
- Assist with proofreading documents for accuracy and completeness.
- Handle order entry and inventory management tasks as needed.
- Support event planning efforts by coordinating logistics, sending invitations, and managing
- Insurance knowledge a plus
Experience:
- Previous experience working as a secretary or in an administrative role is preferred.
- Insurance knowledge a plus
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent data entry skills with a high level of accuracy and attention to detail.
- Ability to coordinate multiple projects simultaneously while meeting deadlines.
- Excellent communication skills, both written and verbal.
- Proactive problem-solving abilities to address issues as they arise.
Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Ability to Commute:
Ability to Relocate:
Work Location: In person
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