Corporate Secretary executes and maintains all required official corporate filings, documents, reports and records according to applicable laws and regulations. Responsible for shareholder relations, communicating with Board members and coordinating shareholder lists and registrations. Being a Corporate Secretary researches and responds to shareholder requests for information. Manages the coordination of Board and shareholder meetings and the preparation of all necessary agendas and documents required for the meetings. Additionally, Corporate Secretary the incumbent in this role is usually an officer of the corporation. May require a Juris Doctor degree. Typically reports to top management. The Corporate Secretary manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Corporate Secretary typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
```Job Overview```
We are seeking a highly organized and detail-oriented Secretary to join our team. As a Secretary, you will be responsible for providing administrative support and ensuring efficient office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
```Duties```
- Answering phone calls and directing them to the appropriate person or department
- Greeting visitors and providing them with assistance
- Managing calendars and scheduling appointments
- Handling incoming and outgoing mail and emails
- Creating and maintaining filing systems
- Assisting with data entry and record keeping
- Coordinating projects and meetings
- Performing general office tasks such as photocopying, scanning, and faxing documents
- Assisting with proofreading and editing documents
```Experience```
To be successful in this role, you should have the following skills and qualifications:
- Previous experience working in an office environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with Google Suite (Docs, Sheets, Slides)
- Strong proofreading skills to ensure accuracy in written communications
- Knowledge of phone systems and proper phone etiquette
- Experience with QuickBooks or other accounting software is a plus
- Ability to computerize office operations for increased efficiency
- Previous experience working in a dental office is a plus
- Excellent project coordination skills
If you are a motivated individual with strong organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for this position. Join our team and contribute to the success of our organization.
Job Type: Full-time
Pay: $14.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
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