Corporate Secretary jobs in Orange, CA

Job Description

Ultimate Staffing is looking for a Corporate Receptionist with our medical device company in Irvine, CA.

Pay: $25hr

Contract Duration: 6 months (with opportunity to extend or convert)

Job Summary:

· Acts as the first point of contact for our company and is responsible for greeting, welcoming, and guiding visitors, including facilitation through the visitor check-in badging process. Answers, screens, and responds to calls and in-person and/or emailed inquiries and provides 911 emergency assistance as needed for their assigned reception functional area.

· The role assists with the guest check-in badging process for events, executes general service and administrative tasks, and assists with day-to-day activities providing customer solutions that drive best-in-class service experiences.

Job Responsibilities:

· Greets, welcomes, and guides visitors, including facilitation of visitor check in and badging process while demonstrating professionalism and a positive, helpful disposition.

· Answers, screens, and responds to calls and in-person and/or emailed inquiries; provides 911 emergency assistance as needed for the reception functional area.

· Executes routine day-to-day service and administrative tasks and activities (e.g., ordering office supplies, administrative tasks, facilitation of lost and found, reporting, special assignments).

· Facilitation of event check in and badging process including coordination with event stakeholders, security team and conference services as needed.

· Other duties as assigned by leadership.

Job Qualifications:

· High school diploma or GED required.

· Associate degree preferred.

· Corporate front Reception experience strongly preferred.

· Good computer skills including MS Office Suite and related tools and systems

· Good customer service skills with ability to engage with customers

· Good written and verbal communication skills, and interpersonal relationship skills

· Good problem-solving skills with ability to remain composed and calm under difficult situations

· Polished, with ability to interact professionally with all organizational levels, and proactively escalate issues to appropriate levels of management within the organization

· Ability to work in a fast-paced environment and prioritize competing objectives

· Must be organized with strict attention to detail and good time-management skills

· Must be able to work in a team environment

· Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.