Corporate Secretary jobs in Tampa, FL

Essential Duties:

• Assist attorneys with preparation of legal documents. Create, edit, and proofread work product to ensure accuracy.
  
• Maintain calendars including appointments and meetings of clients and attorneys.
  
• Processing reimbursements, expense reports and check requests.
  
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
  
• Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program.
  
• Handles monthly client billing. Reviews billing pre-bills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
  
• Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. 
  

Qualifications:

• ***Minimum of 2 years of legal assistant experience.  Prior commercial real estate and/or land use experience is preferred but not required.
  
• Corporate Law experience preferred.
  
• Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
  
• Experience with a document management system and time entry system preferred.
  
• Excellent grammar, spelling, punctuation, and communication skills (both written and verbal), with strong attention to detail.
  
• Flexible attitude and the ability to deal well with changing assignments and priorities.
  
• Professional appearance and demeanor.
  
• Client-oriented focus, with confidentiality respected at all times.
  
• Billing experience preferred.
  
• BA/BS preferred, but not required.