Cost Accounting Manager jobs in Macon, GA

Bibb County Public Schools

Job Description

Official Title: Accounting Manager, Central Accounts and Fund Control

Job Code:

Working Title: Accounting Manager

Salary Grade: GR 86

Length of Work Year:  239 Days

Reports To: Executive Director of Accounting

Summary Description of Classification: Supervises, coordinates, manages and directs the functions and employees of the Central Accounts/Fund Control division of the Accounting Department.  Maintains a complete and systematic set of records providing needed financial information as required by local, state, and federal regulations.

Minimum Qualification Standards

Knowledge, Abilities and Skills:

1. Knowledge of accounting principles and procedures.

2. Knowledge of general office procedures and equipment.

3. Knowledge of computerized accounting programs.

4. Knowledge of the principles of supervision.

5. Ability to work under pressure and handle deadlines.

6. Ability to deal courteously and diplomatically with school employees,                          vendors, and the general public.

7. Ability to communicate clearly and effectively, both orally and in writing.

8. Ability to perform work requiring meticulous attention to detail and                            accuracy.

9.   Ability to work independently without close supervision.

10. Ability to enter and retrieve data from a computer.

11. Ability to work with large volumes of documents and records.

12. Ability to understand, analyze and interpret information and instructions.

13. Ability to give directions and gain compliance from subordinates.

14. Ability to apply policies and procedures.

15. Ability to establish and maintain effective working relationships with other                 employees, vendors, school officials and the general public.

16. Skill in typing and/or operation of a computer keyboard.

17. Good mathematical/accounting skills.

18. Good organizational skills.

Education, Training and Experience:

1.  Bachelor’s degree with a major in accounting, business administration or                    closely related field is required.  CPA is highly desired.

2.  Minimum of five (5) years of experience in the field of accounting is                           required. 

3.  Supervisory experience is required. 

4.  Governmental accounting work experience is desired; experience in                           school system setting is desired.

5.  Must have experience working with computerized accounting programs.                     Experience with MUNIS software is highly desired.

Certificate and License Requirements: Bachelor’s degree with a major in accounting.  CPA is desired

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to walk, stand, and lift.  Occasionally, the employee must crouch or kneel.  The employee must be able to exert or lift up to 25 pounds.

Special Requirements: None

Paid Overtime (Y/N): N

Duties and Responsibilities:

1.   Supervise accounts payable staff and operations.

2.   Maintain thorough knowledge of accounting policies and procedures.

3.   Monitor expenditures against approved budget prior to requisitions being                   converted to purchase order.

4.   Notification to schools and departments when requisition or request for                      payment would result in a budget line item to be exceeded.

5.   Assist Budget Manager as necessary to ensure budget is properly                              uploaded into the financial software.

6.   Supervise preparation of all month end payroll reports regarding workers                  compensation, insurance, teacher’s retirement, ERS, and other monthly                    payroll distributions, and payroll deductions.

7.   Prepare payment of State Merit bill and submit to Executive Director of                      Accounting for payment.

8.   Supervise preparation of Teachers Retirement and Employee’s Retirement                  System Reports and submit for payment and transmittal to the                                  appropriate agency.

9.    Perform month-end and year-end closeouts of books.

10.  Run and distribute all month-end budget status reports to schools and                      departments.

11.  Meet with Principals, Directors, and Administrators as required to report                     on status of budget versus actual expenditures.

12.  Monitor and report on all Capital Project expenditures including all                             ESPLOST and bond accounts.

13.  Prepare and remit GDOE CS1 annual report.

14.  Keep CFO aware of work status and progress of department.

15.  Provide information to Executive Director of Accounting and CFO in the                     form of regular reports and special reports as requested.

16.  Maintain fixed asset records.

17.  Prepare reports for auditors as required

18.  Keep Executive Director of Accounting aware of cash balances daily.

19.  Supervise payroll reporting requirements including, Quarterly Reports and                 W-2s as well as 1099s.

20.   Performs limited duties of Executive Director as needed in Executive                         Director’s absence.

Class Established:

Date(s) Revised: 03/2024

The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district.