Counselor - Higher Ed. jobs in Santa Cruz, CA

Location: Santa Cruz
Job ID: 57061

JOB POSTING

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-29-2023


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Capital Planning and Space Management (CPSM) is a unit within the Division of Business Administration (BAS.) The Division includes a broad and diverse set of operational units that provides and maintains administrative, student development, and physical infrastructure that supports the mission of the campus. As a member of BAS, CPSM supports the Office of the Chancellor and Campus Provost/Executive Vice Chancellor in the areas of capital financial planning and policy analysis. In this capacity, CPSM develops and maintains relevant databases, provides analyses of policies and programs, assists in the determination of campus priorities, and in the development of strategies designed to achieve these priorities. CPSM is responsible for capital planning, space management, programming, management, and utilization aspects of the campus capital improvement and space management programs; coordinates with the Office of Budget Analysis and Planning regarding the capital budget, and the execution of special studies as may be necessary to enable the Chancellor and Campus Provost/Executive Vice Chancellor to discharge his/her responsibilities in these areas.

More information can be found at: https://ppdo.ucsc.edu/ppdo/index.html

JOB SUMMARY

The Planner/Analyst (Planner) provides services as a seasoned, experienced planner to guide the physical development of the campus and assists in the strategic development and improvement of buildings and space to support UCSC's mission of research, teaching, and public service. The Planner will ensure that both campus and UC policy regarding capital matters is incorporated into the work of the unit. Operating with minimal supervision and a full understanding of planning industry practices, the Planner utilizes strong analytical skills to provide services and support to both capital planning and space management programs. The Planner independently researches issues, selects methods, and techniques in order to find solutions and resolve issues where analysis requires the review of a variety of factors. The Planner obtains, assembles, analyzes, and presents data to other professionals and leadership so they can make informed decisions. They work with campus clients in the development of initial space-use programs through the use of standard planning tools: metrics, conceptual space plans, and test fit diagrams. They also coordinate with campus technical experts on the re-use of space, conduct surveys and planning studies, and prepare reports and budget approval documents. The Planner serves in an administrative capacity within the unit, providing organizational support to the unit and serving on committees as needed. In addition, the Planner manipulates and manages large datasets to provide data for their own work and to assist others, utilizing Google and Microsoft Office Suites, AutoCAD, and other communication, drawing, and presentation software.

APPOINTMENT INFORMATION

Budgeted Salary: $91,850 - $115,000 Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007083 (PLNG SPEC 3)

Travel: Up to 25% of the Time

JOB DUTIES

40% - Capital Planning Support

• Provides planning services in support of capital planning activities, capital projects, and capital planning.
• Manages campus client projects and relationships to develop programs.
• Uses a variety of software to illustrate capital planning concepts.
• Works with campus partners to conduct preliminary feasibility tests.
• Develops preliminary scopes and budgets.
• Prepares associated budget approval documents for distribution to campus stakeholders, leadership, and UC Office of the President.

40% - Space Planning Support

• Provides planning services in support of space planning activities, provides schematic space plan layouts.
• Test fits diagrams and presentations.
• Develops solutions for space requests.
• Uses a variety of software to collect, analyze, track, and monitor space metrics.
• Manages large datasets.
• Prepares accurate, written, graphic, and/or data-centric reports in support of improved space utilization for internal use, presentation to leadership, or submission to the UC Office of the President.

20% - Policy and Administration

• Applies University policy to capital matters.
• Initiates and implements updates and improvements to operational processes.
• Oversees organizational and administrative activities.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area* and / or equivalent experience / training.
• Demonstrated knowledge/skills in facilities planning, architecture, engineering, space management, or other planning-related fields sufficient to work with clients; lead committees; develop space-use programs, conceptual space plans, test fit diagrams, preliminary scopes, and rough order of magnitude budgets; manage the ebb and flow of space needs generated by changes in academic and administrative programs; and prepare associated presentation and budget approval documents.
• Excellent written, verbal, and graphic communication skills to convey ideas through correspondence, documents, narratives, and reports.
• Commitment to quality work incorporating strict attention to detail.
• Excellent proofreading skills with knowledge of correct English spelling, grammar, and punctuation.
• Experienced in producing technically accurate and easy-to-grasp presentation materials.
• Well-developed analytical and problem-solving skills to identify needs, conduct research, and develop innovative alternatives.
• Ability to interpret, explain and apply appropriate applications of University policies and procedures, and draw systematic and rational conclusions from data.
• Experienced in working with and manipulating databases, large data sets, and spreadsheets, and skilled at drawing conclusions and preparing reports and recommendations based on this information.
• Proficient in developing equations, formulas, and functions for both Google Sheets and Excel.
• Proficient in using all other Google and Microsoft Office Suite products.
• Possess a demonstrated working knowledge of AutoCAD or similar architectural drawing and presentation software.
• Skilled at managing complex records and files.
• Meticulous about details and accuracy of work.
• Demonstrate a willingness to learn other software products as required.
• Strong organizational skills.
• Ability to provide, collect and assemble data from large, comprehensive datasets into clear, concise presentations.
• Ability to apply judgement, multi-task, establish priorities, and respond to swiftly shifting delivery requirements and quick turn-around deadlines.
• Strong interpersonal skills.
• Ability to work effectively within a small office as well as with diverse groups and individuals at various levels within the organization.
• Ability to convey information and give advice to management and employees.
• Skilled at working in a team setting and fostering communication, cooperation, and support from colleagues.
• Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential matters.

PREFERRED QUALIFICATIONS

• Planning, architecture, engineering, construction administration, or similar.
• Knowledge of, or experience in, the University of California Capital Planning / Space Management System or a similar system at a peer academic institution.
• Experience with complex facilities inventory or other database systems.
• Architectural, Engineering, or Planning Licenses.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=57061&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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