Counter and Rental Clerk jobs in Peoria, IL

Job Posting: Notice of Vacancy

It is the intention of the LaSalle County Circuit Clerk’s Office to fill one or more vacancies in the following job
classification.

Job Classification: Counter Clerk Filing, Downtown Courthouse

Location: LaSalle County

Department: LaSalle County Circuit Clerk
119 W. Madison, Room 201
Ottawa, IL 61350

Regular Work Week: Monday through Friday

Hours of Work: 8:00am – 4:30pm.

Wage: Salary will be based according to pay scale of the AFSCME Local 978 union handbook for

the position.

See Job Description for duties, minimum qualifications and physical demands



Applications may be made in the Office of the Circuit Clerk, Downtown Courthouse, Room 200.





Posting Period: 3/25/2024 – 4/1/2024

1-30-2024

LaSalle County Circuit Clerk

Job Description

Job title: Counter Clerk Filing

Work Location: Downtown Courthouse

Division/Department: Circuit Clerk

Reports to: Civil Office Supervisor

Employment Classifications: Salary Grade: __2__ 
Full-time  Part-time 
Exempt  Nonexempt Current Employee holding position is: 
Salaried  Hourly __ 
Bargaining Unit
Essential Duties and Responsibilities:

Under general supervision, performs a variety of general office work, accounting and legal procedures relating to the filing and
processing of court cases.


Perform related duties as assigned by supervisor 

Maintain compliance with all company policies and procedures 

Transfer closed files to backroom & basement when needed 

Deliver pleadings and files to courtrooms when needed 

Maintain Held File List if needed 

Run mail 

Assist with microfilm machine setup for public 

Quality Control check eFiled/scanned documents and place in designated location 

Receive and process new cases and main office pleadings through eFile (or manually if eFile down or exempt) when needed 

Receipt appropriate payment of fees when needed 

Review and balance out day’s cash receipts 

Answer telephones and assist callers by directing them to the appropriate party, department, outside agency or other
resource 

Answer questions and provide information or assistance within specific guidelines to people at the counter 

Perform a variety of clerical support duties including preparing, copying, collating and filing various court documents, forms,
and other materials when needed 

Maintain and update case management system with case information 

Responsible for review and destruction of documents/files as directed 
Deposit original wills 

Execute passports and complete transmittals to prepare for mailing 

Reconstruct old files upon request of judge if needed 

Fulfill copy requests (backup) 

Scan all documents from mail, counter and court work when needed 

Other duties as assigned in order to efficiently operate the office of the Circuit Clerk

Education and/or Work Experience Requirements:


High School Diploma or General Education Degree (GED) required. 

Ability to type minimum of 50 words per minute 

Exhibit understanding to follow complex legal orders 

Good written and verbal communication skills with a wide variety of people 

Exhibit knowledge of the Court System 

Exhibit the ability to work with diverse groups of people 

Exhibit the ability of dealing with difficult people using strong customer service skills 

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form 

Must be able to operate office equipment and have experience with Microsoft office programs. 

Ability to follow direction and work independently 

Ability to multi-task with good attention to detail 

Team player with willingness to support departmental success 

Must possess time management skills

PHYSICAL DEMANDS:

Requires sitting (6-8 hrs), standing/walking (1-2 hrs). This position experiences occasional bending, twisting, squatting, climbing and
reaching movements. Defined Sedentary Work - May require lifting up to 25 pounds and carrying objects weighing up to 10
pounds.

WORK ENVIRONMENT:

Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees
holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements
are subject to possible modification in order to reasonably accommodate individuals with disabilities.

LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires.

This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.

ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am expected
to perform. I have reviewed the essential functions and work environment characteristics and I understand them completely.

Date Created: 4-2017 Date Revised: __1-30-2024___ Approvals: _dmlg