Court Clerk jobs in Las Cruces, NM

ADMINISTRATIVE OFFICE OF THE COURTS

JUDICIAL SPECIALIST 1 (Full-time/TERM)

Grant County Magistrate Court II - Bayard, NM

Position # 10117053

Job Pay Range: FF $16.511 - $33.022

Target Pay Range: $17.337 (84% Compa Ratio)

Opening date: 4/22/2024 Closing date: 4/26/2024 at 4:00pm

GENERAL STATEMENT OF DUTIES:

Acting under general supervision, prepare and process court documents, perform judicial procedures and work with the court case management system.

EXAMPLES OF JOB DUTIES:

· The Judicial Specialist 1 is responsible for using the case management system to open, docket, and close cases based on judgement details.

· Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.

· Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details.

· Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.

· Processes, maintains and distributes documents, files, and case materials.

· Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.

· Processes and expedites orders of protection.

· Accurately disburses bond payments.

· Prepares and maintains bond reports.

· Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.

· Prepares, proofreads, edits, and mails out documents such as notices and final orders.

· Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.

· Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.

· Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.

· Orders, reviews, sorts, and organizes jury summons.

· Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.

· Organizes case files for microfilming, archiving, and destruction.

· Prepares exhibits and hard copy case files.

· Researches automated, hard-copy, and microfiche files for case status data.

· Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.

· Ensures the office, courtrooms, and their equipment are operational.

· Ensures judicial calendars and schedules are maintained.

· May serve as a court monitor.

· May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.

· Provide support to other magistrate or district courts within the judicial district.

· Other duties as assigned.

COMPETENCIES/QUALIFICATIONS:

The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; safety and security issues: court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

MINIMUM QUALIFICATIONS:

✔ Education: A high school diploma or GED.

Education Substitution: None.

✔ Experience: One (1) year of experience in a general secretarial or directly related field.

Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and regular travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

*This job description is ILLUSTRATIVE ONLY and is not a complete list of all functions performed*

BENEFITS:

Refer to New Mexico Judicial Branch website for a full list of benefits: https://humanresources.nmcourts.gov/career-opportunities.aspx

TO APPLY:

Submit one of the following options:

1) NM Judicial Branch Application for Employment, plus proof of education (HS Diploma, GED, or college transcripts) or,

2) Resume and Resume Supplemental Form, plus proof of education (HS Diploma, GED, or college transcripts).

*PLEASE NOTE: ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS, WILL BE CONSIDERED INCOMPLETE.*

Submissions may be emailed to: sildsck@nmcourts.gov , or mailed/delivered to:

Sixth Judicial District Court

Attn: Susan Kirker

PO Box 2339, Silver City, NM 88062 (mailing)

201 N. Cooper St., Silver City, NM 88061 (physical)

Applications and Resume Supplemental Forms can be found at the NM Judicial Branch website:

https://humanresources.nmcourts.gov/career-opportunities.aspx

EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $17.34 per hour

Expected hours: 40 per week

Benefits:

• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Loan forgiveness
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person