Curriculum Manager jobs in Killeen, TX

JobID: 1096

Position Type:
District Clerical/Secretary to a District Director

Date Posted:
4/18/2023

Location:
Administration Office

JOB TITLE: Secretary, Instructional Services

WAGE/HOUR STATUS: Nonexempt

REPORTS TO: Instructional Services Directors

PAY GRADE: C/P 6 - Minimum Salary $17.50

DEPT./SCHOOL: Central Office

PRIMARY PURPOSE:

Provide clerical and office management services to the instructional services department.

QUALIFICATIONS:

Education/Certification:
High school diploma

Special Knowledge/Skills:
Proficient keyboarding, technology, and file managment skills
Effective organizational, communication, and interpersonal skills
Ability to use desktop and laptop computer as well as software to develop spreadsheets, databases, and do word processing. In addition must be proficient with Word, Excel, Publisher, and Adobe. Willingness to learn DMAC, Canva, and Webpage.

Experience:
Three years secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

1. Prepare correspondence, forms, manuals, report cards, handbooks, purchase orders reports, requisitions, budgets, and other documents using a personal computer.

2. Perform a wide variety of clerical support, including answering phones, recording messages, typing a variety of materials from brief verbal or written instructions, proofreading, filing and sorting, handling all incoming and outgoing calls & mail, and keep the Director of Curriculum informed.

3. Assist in compiling information and preparing reports for the department. Provide administrative support to program director including, but not limited to, preparation of presentations, calendar management, and correspondence to staff, parents, students and community members.

4. Maintain physical and computerized files. Complete a high volume of computer data entry work, using district computer programs, to input data with speed and accuracy, including confidential data, in an environment with constant interruptions.

5. Compile, type, print, and distribute student handbooks, teacher handbooks, and special program material, including the digital publication of handbooks.

6. Provide oversight of special projects.

7. Maintain confidentiality of information.

8. Schedule appointments and maintain director’s calendar.

9. Make conference registrations, keep meals/ mileage logs and other reservations for director(s).

10. Coordinate with director to prepare contracts, obtain signatures, and prepare requisitions.

11. Order and receive supplies and instructional materials. Arrange for delivery of said items. Work with business office in clearing purchase orders and reconciliation.

12. Independently answer routine questions and correspondence not requiring the supervisor’s attention.

13. Other task and duties as assigned.

EQUIPMENT USED:

Personal computer, printer, scanner, fax, and copier.

WORKING CONDITIONS:

Mental Demands:
Communicate effectively (verbal and written) and ability to operate personal computer.

Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer, ability to move and stack heavy materials.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Director of Human Resources, 408 S. Main St., Copperas Cove, TX 76522.