Data Management Specialist jobs in Pensacola, FL

Job Description

Purpose

This job description is a general description of the essential job functions and is not an employment contract. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards recommended for the position. Eastern Shipbuilding Group Inc. reserves the right to increase, modify, or reduce the position requirements, skills, and abilities included in this job description. The duties, responsibilities, and requirements described should not be interpreted as an all-inclusive or comprehensive listing of all activities, duties, or responsibilities that are associated with this job. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on Eastern Shipbuilding. The headings in this Job Description are for convenience only.

Functions

Provide organizational and analytical support to the Program Management Office as the liaison between the Company Program Management Team and department managers.

Essential Duties and Responsibilities: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Ensure daily tasking is completed in accordance with Company Program Management and customer expectations.
• Create and maintain detailed forecast schedules, tracking matrices, and reporting metrics to support Program Management in meeting Contract Data Requirements List (CDRL) deliverables.
• Direct and coordinate with project stakeholders to ensure quality deliverables are submitted, controlled, and maintained in accordance with contract requirements and ESG standard operating procedures.
• Analyze reports and create detailed plans of action for any CDRL deficiencies identified and review with project stakeholders to support the program’s objectives and schedules.
• Maintain ESG’s Integrated Data Environment (IDE) for document storage and assist in managing its configuration with stakeholders.
• Assist users in locating documents and finding solutions to streamline document sharing.
• Create and monitor workflows to ensure data is properly reviewed, validated, and approved via the company’s IDE and provide status aging activity reports.
• Conduct training on the data management systems and tools for internal and external customers.

Supervisory Responsibilities: May directly or indirectly supervise the Project Analysts and Administrative Assistants assigned to the OPC Program. Responsibilities may include interviewing, hiring, and training employees; planning, assigning and directing work. Travel is primarily local during the business day, although some out-of-area and overnight travel may be required.

Reporting Relationship: This position will report to the OPC CDRL & Data Manager.

Job Requirements

Qualifications

Education/Experience: High school diploma or GED equivalence required; a bachelor’s degree in Business Administration or similar desired. An equivalent combination of education and experience may be considered. Experience in a senior analyst or senior administrative position with staff oversight desired. Prior experience in the USCG/DoD/US Navy environment and professional certification working with an Integrated Data Environment (IDE) software program/database is highly desired.

Skills: Advanced level Microsoft Word, Excel, PowerPoint, and Outlook required. Ability to read and interpret documents such as general business periodicals, professional documents, Company policies/procedures, and governmental regulations. Requires excellent written, oral, and presentation/communication skills. Ability to effectively present information and respond to questions from senior management, employees, government officials, and the public required. Ability to rapidly obtain, sort, filter, and analyze large volumes of data for distillation into high-level reports. Ability to work in a highly technical and fast-paced detailed design and construction program environment. Ability to work both independently and as part of a team. Experience managing and maintaining an IDE database is a positive.

Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multitasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

Physical Activity/Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekend availability

Ability to commute/relocate:

• Panama City, FL 32404: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Recruiting: 1 year (Preferred)

Work Location: One location