• Attend meetings and prepare minutes in a timely fashion; this includes at least two standing meetings per month, with several other quarterly meetings. These meetings may take place virtually or in the GTU Board Room.
• Send email communications on behalf of the Dean.
• Assist the Dean with phone and email inquiries.
• Update the Dean’s calendar, including in-person meetings, Zoom meetings, scheduled phone calls.
• Prepare and send a monthly e-newsletter, including sending requests for content, designing and formatting, writing, and proofreading.
• Coordinate events, both remote and on campus, for the Dean’s Office including but not limited to the Distinguished Faculty Lecture, Borsch-Rast book prize lecture, Surgit Singh lecture, and the Dean’s Welcome Reception.
• Assist with Academic Affairs events and programs, both remote and on campus.
• Process applications for visiting scholars.
• Manage the consortial faculty list of the GTU and the consortial faculty directory on the GTU website.
• Assist with GTU embedded certificate programs.
• Assist the Associate Dean of students with remote defense scheduling and communications.
• Track defense result forms and communicate results to students and advisory committee.
• Order diplomas and print certificates for graduate students. (Mail to Students).
• Receive documentation for students and their programs.
• Keep all students’ files up to date with exam results, LOA and awards.
• Process cross-registration forms ensuring all are signed before sending to register.
• Other duties and projects as assigned.

QUALIFICATIONS:

• BA degree
• Experience with digital design (e.g., Adobe Creative Cloud)

• Excellent customer service, interpersonal, and administrative skills.
• Excellent written communication.
• Adhere to confidentiality policies and protocols.
• Effectively manage multiple projects and priorities with accuracy and attention to detail.
• Highly dependable, punctual, and organized. Flexibility and patience a must.
• Take direction, then complete tasks with minimal supervision.
• English language verbal and written communication skills; ability to proofread own work and that of others.
• Experience with Zoom and other on-line presentation platforms
• High level of computer competency in MS Word, Excel, databases, and design software.