Desktop Publishing Operator jobs in Kansas City, MO

Accounts Payable Specialist

Position Overview: The general responsibility of this position is to manage the complete accounts payable cycle and handle all expense reporting for the company. This position reports to the Director of Accounting and Human Resources.

Essential Job Functions:

Accounts Payable:

· Review all incoming expense-related invoices.

· Match invoices to approved purchase orders.

· Route invoices and expense reports for approval and track their progress.

· Communicate with department heads and supervisors to resolve invoice and expense discrepancies.

· Ensure appropriate documentation and approval is obtained prior to processing invoices and expense reports for payment.

· Determine correct general ledger account coding for each invoice and expense report.

· Calculate appropriate use tax on invoices when required.

· Process allocations for all benefit invoices.

· Prepare batch reports for approval prior to check runs.

· Match invoices and expense reports to checks, obtain all necessary signatures, and distribute checks.

· Obtain required documentation for all new vendors for issuance of 1099s.

· Respond to all vendor inquiries.

· Reconcile vendor statements, research, and correct discrepancies.

· Maintain thorough and accurate files and documentation in accordance with company policy.

· Maintain perpetual list of open invoices requiring approval or research.

· Support month-end and year-end close processes.

Expense Reporting:

· Handle expense reporting for business-related travel, meals, lodging, and other business-related expenses.

· Review and process employee expense reports, ensuring accuracy and compliance with company policies.

· Communicate with employees regarding expense report submissions and resolve any issues or questions.

· Ensure timely reimbursement of approved expenses to employees.

Other Essential Job Functions:

· Prepare the daily bank deposit and maintain records of current cash balances.

· Stock, order, and distribute office supplies.

· Perform analysis and complete other special requests as needed.

· Document and update processes and policies to maintain and strengthen internal controls.

· Other duties as assigned based on business needs.

The Ideal Candidate:

· Proficient in MS Office products, including intermediate Excel.

· Accurate data entry and documentation skills.

· Ability to communicate effectively with all levels in the organization.

· Ability to meet deadlines, multi-task efficiently, and be a self-starter.

· Detail-oriented with a high level of ethics, integrity, and commitment to GAAP procedures.

· Focus on internal and external customer service.

· Team player with a strong work ethic and curiosity to learn new tasks.

· Strong problem-solving and resolution skills.

· Seeks new opportunities to contribute and embraces change with a positive attitude.

· Flexibility to work with a variety of people and situations and to handle interruptions.

· Must maintain confidentiality and interact in a professional manner.

Qualifications:

· 2 years of thorough knowledge and experience in accounts payable.

· Experience in handling employee expense reporting is preferred.

· Willingness to train for payroll backup and general accounting duties.

· Degree or equivalent work experience, preferably in accounting, finance, business, or related field.

Hybrid work environment located in Kansas City, MO