Development Associate - Museum jobs in South Bend, IN

The University of Notre Dame (ND.jobs) is accepting applications for a Development Associate.

Applications will be accepted until 9/11/2022.

If your next career move includes the ability to innovate and share new ideas, support a new, enthusiastic leader in evolving his role, and become the linchpin of a team of highly motivated, mission-driven, creative, intelligent people, this is it! The team is seeking an Associate with a highly collaborative approach, deep integrity, next-level organizational skills, and professionalism.The Development Associate will support the Associate Vice President of Advancement Services and six Senior Directors as needed. The associate will be responsible for scheduling team meetings and dissemination of critical communications; oversee the financial management process, expense reporting, and purchasing; manage facility needs including supply ordering and facility work orders; and support the hiring process for Advancement Services roles including the interview scheduling and candidate travel coordination when necessary. The person in this role will create, analyze, maintain, and share reporting of key performance indicators across all operational areas of Advancement Services. The Development Associate must be a leader in building and maintaining relationships across the division and University, representing University Relations with warmth and integrity, and ensuring all internal and external constituents feel heard and valued. At times, the Associate will be expected to work with highly sensitive and confidential information, while maintaining utmost integrity and respect. Duties and Responsibilities:

• Provide administrative support to the AVP of Advancement Services and six Senior Directors, including calendar management, process and systems support, team communications and special projects. Schedules meetings for the AVP while astutely managing the AVP's time.
  
• Utilizes knowledge of all departments within University Relations, along with a comprehensive understanding of organizational policies and procedures to assist the AVP with routine and complex administrative functions. High degree of diplomacy and tact is required.

• Oversee several financial management processes including the BuyND workflow and purchasing, hiring of student employees, non-gift check deposits, expense report processing, etc.
  
• Manage facility needs for Development Offices in Grace Hall, including supply ordering, facility work orders, etc.
  
  
  
• Support hiring process for Advancement Services roles, including interview scheduling, feedback collection, and candidate travel coordination where applicable.
  
• Support Gift Management teams, both ongoing and during peak times, with donor communications, gift preparation, and other duties.
  
  
  
• Manage other projects as required.
  

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At The University of Notre Dame we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Minimum Qualifications:
Bachelors degree preferred; equivalent years of experience is acceptable. Extensive capability in MS Office applications (Word, Excel, PowerPoint, Outlook). Strong experience working with Gmail and Google Suite. Basic understanding of financial reconciliation. Ability to create streamlined reports from multiple databases. Ability to learn new systems (budget, travel, procurement). Professional office environment experience. Superior communications skills, particularly written. Proven ability to work independently and manage project/process work with limited guidance. Proven ability to work effectively with others at all organizational levels.

Preferred Qualifications:

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S23234. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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