Our company is currently looking for a Construction Coordinator. In this position you will be making a difference each and every day.
We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership.
Job Summary
The Construction Coordinator is responsible for ensuring all administrative processes and duties assigned to their role and specific to construction jobs are taking place in a timely, efficient, and quality manner.
Major Duties and Responsibilities:
Daily
- Review project task worklog for any jobs that have moved into Final Review or Final Walk Through.
- Review the Job File Audit section of project task worklog to ensure that dispatched construction jobs are meeting upload criteria in a timely manner. The Construction Coordinator must have consistent communication with construction team members to ensure timely uploads or extensions occur to prevent the delay of jobs.
- Ensuring company guidelines are followed for all uploads, and completed in a timely manner.
- Creating “Project Management Packets” to assist Project Managers in job preparation and maintenance.
- Sending work orders to various sub-contractors.
- Assists Project Managers in placing standard or special orders by matching appropriate contents or materials needed for jobs.
Additional Tasks
- Attend and actively participate in the weekly Construction Team Meetings. Additional tasks may include taking meeting minutes and sending meeting invites to additional team members.
- Verify the status and budget of all word orders. Notations must be made in the work orders to changes to budget, line items, etc.
- Ensure the storage area is cleaned and organized; this includes adding new samples and disposing of old samples as needed.
- Responsible for updating the sample catalog sheet for any changes.
- Responsible for coordinating all returns of construction supplies.
Requirements:
- 2 year(s) of administrative or office-related experience; previous construction and restoration experience preferred.
- Experience in service industry environment a plus
- QuickBooks experience required
- Outstanding written and verbal communication skills, including proper pronunciation and grammar
- Possess polite, confident, and excellent customer service skills, including listening and questioning skills
- Ability to remain calm and professional during tense or stressful situations
- Excellent organizational skills and strong attention to detail
- Very self-motivated and goal-oriented
- Ability to multi-task
- Capability to work in a fast-paced, team-oriented office environment
- Proficient in Microsoft Office with a strong know knowledge of Excel
- Ability to learn new software, including Restoration Management (RM)
- Experience in Gantt Chart Scheduling preferred
- Able to successfully complete a background check subject to applicable law
Company Benefits:
- 401k matching
- Medical/Dental/Vision
- Generous PTO policy
- Training & Development