Division Budget Manager jobs in Fairbanks, AK

POSITION TITLE: Treasury & Budget Manager

STATUS: Regular Full Time

SALARY: Level IV $104,959.00 DOE

FLSA: Exempt

PCN: FS40003

UNION STATUS: 10 ASEA

REPORTS TO: Chief Financial Officer

POSITIONS SUPERVISED: Revenue/Budget Analyst

Treasurer’s Assistant/Budget Technician

Assistant Treasury & Budget Manager

CLOSES: Open Until Filled

BASIC FUNCTION:

Under the general direction of the Chief Financial Officer, the incumbent exercises direction and control over the Borough’s Treasury and Budget function, including daily cash management of the Borough and School District’s revenue, Borough investments, property tax billing and collection, tax foreclosure management, other tax and revenue collection, and development of the Borough’s operating and capital budget.

TYPICAL DUTIES:

1. Oversees the Borough operational budget process and compiles the annual budget for approval by the Chief Financial Officer, Mayor, and Assembly. These documents (two per year, approximately 800 pages and 500 pages) are vetted via a robust public engagement process and ultimately establish the legal spending authority for Borough operations. Coordinates and compiles the Borough’s expenditure budget, prepares the Borough’s revenue budget, and provides budgeting advice and assistance as necessary to department and division management.

2. Oversees entire Borough property tax process. Review spreadsheets for the annual tax roll, to ensure balances are reconciled to the tax collection, assessing, and financial management systems. Calculates mill-levies across all taxing jurisdictions. Review audit workpapers prepared by staff and other State and Federal reports as required.

3. Supervises input into the budget support system; designs and recommends system revisions and enhancements. Establishes the annual budget preparation schedule for the administration.

4. Oversee and review journal entries for revenue and investment accounts, tax revenues, debt service payments, reimbursements, and other adjustments as needed. Responsible for the preparation of fiscal year-end entries for investment accounts including accruals and fair value adjustments, and related footnotes and schedules for the audited financial statements.

5. Reviews and evaluates the quality and appropriateness of proposed investment vehicles and seeks the counsel of the Investment Advisory Committee as necessary. Monitors investment performance; analyzes and recommends alternatives, as appropriate. Coordinates all investment bidding consistent with Borough Code.

6. Ensures that all Borough investment transactions are sound, accurately recorded, and in complete accordance with prevailing statutes, ordinances, and policies. Oversees all Borough activities relating to investment, cash management, bond payments, bond pay downs, and revenue handling. Formulates and recommends policy and procedural changes regarding Borough treasury and budget management, including investments, revenue handling, the budgeting process and other related areas, as appropriate.

7. Ensures that Borough revenues are collected, recorded, and deposited in a controlled and timely manner. Conducts and oversees internal audits within the Borough for cash handling and fraud.

8. Participates in planning related to the financial requirements of the Borough and analysis for alternative methods of meeting projected requirements.

9. Directs and oversees the professional and technical development of supervised staff.

10. Interprets and implements Borough ordinances and policies relevant to the treasury and budget functions; consults with the Borough Attorney, as appropriate.

11. Advises the Chief Financial Officer regarding treasury and budget related issues. Maintains professional relationships with banking representatives, security brokers, and analysts. Negotiates and manages related contracts.

12. Stays current with GAAP, GAAS, GASB, contracts, statutory, regulatory, and grantor requirements related to relevant Borough financial responsibilities.

13. Provides oversight of the cash flow analysis for Borough funds. Directs the maintenance of full and accurate accounts of revenue receipts and deposits. Prepares and/or reviews and maintains financial cash flow forecasting for future year budget planning and investment planning.

14. Oversees the entire tax foreclosure and property tax billing cycles and all aspects of the Borough’s hotel-motel room tax, alcohol beverage tax, tobacco excise tax, and marijuana/marijuana products tax.

15. Prepares and makes presentations to the public, community organizations, and Borough Assembly.

MINIMUM QUALIFICATIONS:

1. Bachelor’s Degree in Business Administration, Accounting, or Finance from an accredited institution or program. Master’s Degree in Business Administration, Accounting, or Finance preferred.

2. Five years of accounting and budgeting experience (preferably in a governmental entity) at increasingly more complex levels of demonstrated proficiency and scope.

3. Three years of supervisory experience in an accounting or finance setting.

4. Three years of professional investment experience in positions of increasing responsibility and authority in public funds investment is preferred.

5. Verifiable experience using an enterprise-wide integrated financial management system. Demonstrated proficiency with recent versions of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint required. The rest preferred). and possess the ability to create quality presentation material.

6. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST)

KNOWLEDGE, SKILLS, AND ABILITIES

1. Demonstrated ability to communicate effectively with Borough staff, elected officials, and the general public, both orally and in writing.

2. Ability to research and interpret federal, state and local laws, regulations, contracts, and other issues relevant to the Borough’s treasury and budgeting activities.

3. Demonstrated integrity, leadership, and maturity.

OTHER

1. This position requires a criminal and credit history background check.

JOB CONTACTS:

All levels of Borough staff, elected officials, financial community, and general public.

JOB RESPONSIBILITY:

See basic functions and typical duties.

WORK ENVIRONMENT:

General office where conditions are pleasant, good and clean. Conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing or pulling (1-26 lbs.).

Application Procedure:

Apply Online

Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at www.fnsb.gov/jobs.

For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.

The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)459-1202 or the EEO office. The EEO Compliance Officer can be contacted at (907) 459-1309.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $104,959.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person