Division Budget Manager jobs in Philadelphia, PA

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

How You Will Contribute

Reporting to the Chief Financial Officer (CFO), the Budget Manager will oversee the organization's budget process in collaboration with the CFO.  This role will strengthen the existing budget procedures, formalize the process with written procedures, identify and implement training opportunities, and establish relationships with financial stakeholders to create a cohesive and collaborative process that informs the annual budget.  This position thoroughly understands the established KPIs to ensure requests are aligned with these goals.  This position will produce reports on projections, costs, forecasts, and expenditures to evaluate the budget status throughout the fiscal year.  They will notify the CFO and other financial stakeholders of discrepancies and make recommendations for budget adjustments and transfers. 

Specifically, you will:

• In consultation with the CFO, establish standards and procedures to guide the administration of organizational budgeting. 
• Create strategies to optimize our organization’s budgets and spending. 
• Monitor spending patterns across the organization and implementing measures to promote adherence to budgets further. 
• Implement and maintain accounting best practices to ensure the financial good standing of the organization. 
• Provide financial analysis and strategic input to facilitate high-level decision-making by management. 
• Communicate complex accounting concepts to management and staff. 
• Formulate and developing departmental and organizational budgets with relevant financial stakeholders throughout the organization. 
• Maintain solid relationships with key senior leadership and financial stakeholders throughout the organization.  
• Report and explain budget decisions to internal financial stakeholders. 
• Prepare pre-established guidelines and instructions for the budget planning and forecasting process. 
• Maintain budgets for all fund types of the organization. 
• Provide support to financial stakeholders for all aspects of the budget planning process. 
• Prepare monthly reports for all financial stakeholders and quarterly forecasts to senior management. 
• Interact with the Grants and Projects staff to ensure budget management to ensure proper management and tracking of budgets. 
• Manage annual salary budget file and ensures salary increases align with the organization's respective union agreements and KPIs. 
• Manage the processing of budget adjustments and transfers, changes of sources of funds, and salary transfers.
• Perform other duties as assigned.

Your background and experience include:

• Bachelor’s degree in accounting, business management, finance, or similar.
• Minimum of 5 years of experience as a Budget Analyst, Financial Analyst, Business Accountant, or similar.
• Demonstratable record of fostering and promoting organizational growth through effective budget planning. 
• Experience with financial systems, budget management tools, and advanced Excel or computer-based spreadsheets.
• Excellent verbal, written, and interpersonal communication skills.
• Great organizational skills and attention to detail. 
• Exceptional leadership skills and the ability to delegate as appropriate. 
• Good training and management skills. 
• Excellent ability to manage and prioritize deadlines. 
• Ability and desire to translate complex financial concepts to individuals at all levels, including finance and non-finance managers.

Position and Compensation Details

• The SALARY for this position is between $100,000-120,000.
• This position is FULL-TIME, EXEMPT, and 35 hours per week.
• This position reports to the Chief Financial Officer
• Physical requirements:
  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
• COVID-19 vaccination required.
• Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
• Maintains confidentiality.
• Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.