Document Control Analyst jobs in Corpus Christi, TX

JOB SUMMARY:

The Document Control Clerk position is responsible for supporting and promoting Bay Ltd.’s projects and Quality Initiatives, as well as the Quality Department personnel documentation efforts, as directed by the Supervisor. This position interacts with client representatives in a professional manner while representing Bay Ltd. and is cross trained in other aspects of document control as relates to quality control and inspection.

ESSENTIAL FUNCTIONS:

• Maintain document control logs and other reporting mechanisms as instructed by supervisor
• Verify, record, send and receive for approval, archive, and distribute Drawings, specifications, procedures, inspection reports and other project documents for all active jobs (per Distribution Matrix set up for that specific job)
• Identify which documents that are stamped “Approved for Construction” and are stamped with “Controlled Document”
• Weld Mapping: confirm welder stencils are active; place missing welder stencils on weld maps in accountability log
• Assist in resolving field issues including assisting with reporting issues and information discrepancies.
• Responsible for the information accuracy that is entered into various Bay Ltd. documentation systems (in hard copy and electronically)
• Responsible for ensuring the safekeeping of hard copy and/or electronic Bay Ltd. files, project records and other documentation.
• Verify, record, send and receive for approval, archive and distribute Drawings, specifications, procedures, inspection reports and other project documents for all active jobs (per Distribution Matrix set up for that specific job)
• Maintain the full flow / control of documents as per ISO 9001 standard, as applicable to division.
• Receive, process, distribute and archive all documents in and out of the office
• Ensure NDE’s are verified, if need be, corrected and entered in accountability Log
• Verify heat numbers are correct using Master MTR Matrix
• Follow all Bay Ltd. Safety and Quality Policies and Procedures with full Stop Work Authority
• Always wear proper PPE in work area at various job sites
• Ensure compliance of all safety procedures and policies while promoting company’s safety culture
• Perform other duties as requested, directed, or assigned

EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Diploma or GED required
• At least 2 years of document control experience or related job duties
• Knowledge of Heavy Industrial Construction

SKILLS AND KEY COMPETENCIES

• Knowledge of Bluebeam, Adobe Software and other Document Control related software is preferred
• Knowledge of manufacturing processes in oil and gas environment, and heavy construction industry
• Ability to read and interpret blueprints and technical drawings
• Proficient in Microsoft Office products preferred
• Excellent verbal and written communication skills
• Exercise discretion and independent judgement when handling day to day information
• Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities
• Ability to work cooperatively across all levels delivering on commitments – results oriented
• Ability to complete work with a high degree of accuracy and attention to detail
• Ability to work under pressure to meet department targets and deadlines
• Ability to work non-routine hours, when necessary
• Ability and willingness to travel as required

Physical Requirements:

• Moving about to accomplish tasks or moving from one worksite to another
• Ability to operate job related tools
• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers
• Work that includes moving and/or lifting objects up to 50 pounds, carry at least 30 pounds and up to 150 pounds with help

Bay Ltd. is an Equal Opportunity Employer