Document Control Analyst jobs in Pensacola, FL

DOCUMENT CONTROL SPECIALIST (POTENTIAL REMOTE)
Business Office
Finance & Accounting
Open Position Request Number R-T-22

ESSENTIAL FUNCTIONS: Candidate will support daily management and maintenance of digital files. Responsible for ensuring purchase request through payment documents (start up to close out) are stored in the company’s systems correctly. Ensures data is accurate and in the appropriate place for internal and external use. Must have exceptional organizational skills, attention to details, and above average verbal and written communication skills. Successful incumbent should have previous experience reviewing documents for compliance along with the ability to spot errors.

EDUCATION/EXPERIENCE REQUIREMENTS: Position requires an Associate’s Degree or equivalent related work experience (3-5 years) in document review/preparation. Government accounting or purchasing experience preferred. Strong knowledge of Microsoft products (Excel, Word) and Adobe are required. Ability to work effectively and collaboratively with cross functional teams.

GENERAL DUTIES: Prepares, copies, scans, indexes, manages and files documents in physical and digital records. Reviews, updates, and checks documents and document packages for accuracy and compliance ensuring adherence to DCAA standards and general accounting principles. Identifies errors and communicates them to appropriate manager for resolution. Ensures any deviations due to project-specific needs are controlled and traceable. Manages flow of documentation within the organization. Ensures all team members have access to necessary documentation. Distributes documents/packages as required for audit requests. Assists in establishing and maintaining record retention timelines. Ensures applicable metadata fields are accurately updated and maintained in each document. Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management based on business needs. Employees participating in telework are subject to the terms and conditions of Reliance Test & Technology's Teleworking Policy.

OTHER DUTIES: Additional duties and responsibilities may be assigned by the supervisor as necessary to support contract/mission support requirements in job-related areas.

OTHER REQUIREMENTS: This position requires successful completion of a National Agency Check, with Investigation (NACI) and requires a Secret or Top-Secret security clearance. Candidate must submit to a NACI and be eligible to obtain and maintain a security clearance. All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Employee may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or emergencies. Supports E-OMS operational objectives; observes company Quality, Safety, Environmental, Security and Administrative policies. Supports Process Improvement.

WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area and will require some lifting or moving of heavy objects.

PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as: preparing and analyzing
data and figures; viewing a computer terminal. May require lifting or moving of heavy objects or materials. May require sitting for long periods of time.

RT&T is committed to safeguarding the health of our employees and their families; our customers and visitors; and the community at large from COVID-19. As a federal government contractor, RT&T must comply with all customer, federal, state, and local requirements regarding COVID-19 regulations and safety protocols. These requirements may include vaccination, attestation regarding your vaccination status and/or COVID-19 testing, and you may be required to show proof of vaccination status and/or negative COVID-19 test results as a condition of your employment.

Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.