Document Control Analyst jobs in Santa Fe, NM

Our Company:

An established employer having earned the Family Friendly and Top Workplaces recognition, JB Henderson Construction is a national General/Mechanical Contractor and custom Fabricator. We develop and retain long-term relationships by delivering the highest level of safety, quality, integrity, and operational excellence. We do this by integrating skilled trade professionals with process-based project management. We build the future by providing diverse career and job opportunities to support individuals, families, and communities.

Here at JBH we are known for having a small company “mom and pop” feel for being a large employer. We are also known for our high culture satisfaction and long tenured employees. If you want a place to call home, then we are the employer for you.

In New Mexico, we bask in 310 days of sunshine, combined with a mild, dry climate and four distinct seasons. Very low humidity means that even when temperatures rise, summer is always comfortable, and our sunny winters are comparatively mild. Visit: https://www.losalamosnm.us for more information about Los Alamos…one of the healthiest communities according to US News & World Report 2022.

Position Type: Full-time on-site, Regular

On-Site Only: Yes

Job Location: Los Alamos, NM

Work Hours: Monday thru Friday, 7am to 4pm

Relocation Assistance: Yes

Travel Per Diem: Yes

Competitive pay along with the following award-winning benefits:

• 100% paid medical, dental and vision premiums pay for Employee AND Dependents
• 401(k) with discretionary match with no cap
• Paid Short and Long-Term Disability
• Paid basic term life insurance coverage
• Employee Assistance Program
• Flexible Spending Account
• Paid Vacation, Sick and Holiday benefits
• Annual bonus and pay increase potential

General Summary:

Primary duties will be to manage quality documents while also ensuring their accuracy, quality, and integrity. Adhere to records retention policies, safeguard information, and retrieve data more effectively. Also will review, catalogue and distribute all project drawings, shop drawings and other project documents as required by the Project Manager, Area Manager and/or Quality Manager. Maintain log of current and historical versions of baseline documents in files. Develop and maintain controlled distribution list for each baseline document. Issue baseline documents and revisions via controlled copy and maintain file to track each document path.

Principle Duties and Responsibilities :

Document Control:

Administrator over the JB Henderson EDMS (Procore), setting up Procore for the TLW project, and other projects as needed, giving permissions to users as appropriate, and setting vendors usage as required. Store, manage, and track company, area, and project quality documents. Facilitate review, approval, and controlled distributions of quality documents in accordance with established procedures. Maintain quality related training plans. Develops and/or coordinates the development of the activity-specific work instructions for special processes in accordance with applicable codes, standards and specification requirements as well as acceptance criteria for the affected items. Coordinate the activities of Document Control, including distribution and auditing controlled documents, maintenance of electronic department directories, tracking and reporting on document review progress. Manages archival activities for controlled documents and validation files. Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents which conform to defined format. Review and proofread documents for consistency of document format and system concerns. Use department databases to track, manage and control issued documents. Assign lot numbers, and various other document tracking numbers. Perform audits of company areas and processes to confirm compliance with controlled procedures.

Participate in the revision of Quality procedures as assigned.

Training:

Responsible for maintaining quality training plans; updating when new procedures or revisions are authorized for use, assigning training plans to personnel, communicating training program requirements to personnel, managing and maintaining personnel quality training records. Developing project-specific training programs when necessary.

Developing and maintaining quality training materials. Distributing and collective post-training effectiveness surveys

Education and Experience:

Minimum 3 years of construction industry experience

Previous document control experience preferred

Knowledge, Skills & Abilities:

Prioritize, manage time well, multitask and troubleshoot

Advanced organizational skills with the ability to handle multiple assignments and competing priorities

Reporting and documentation ability

Ability to read and interpret applicable quality standards, project specifications, building codes and regulations

Ability to identify construction defects, recognize nonconforming items and process deviations

Detail oriented

Ability to work independently

Problem solving skills

Strong interpersonal, communication, and customer service skills

MS Office proficiency

Jack B. Henderson Construction Co., Inc. is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer