Document Imaging Operator jobs in Middlesex, NJ

DOCUMENT SPECIALIST

Company Overview: Allen Flavors, Inc. is a flavor formulation and ingredient supply company known for its commitment to quality and innovation.

• Create and Maintain Document Files: Develop and upkeep a comprehensive document file for every active raw material recorded in the company's databases (currently GP and Vicinity).
• Index Verification: Ensure accurate indexing of documents to facilitate easy retrieval as per requirements.
• Vendor Communication: Establish effective communication channels with vendors to obtain necessary and appropriate information related to documentation.
• Assist Purchasing Department: Aid the Purchasing department in acquiring documentation for new ingredients and from alternate suppliers for existing ingredients.
• Regulatory Understanding: Understand fundamental regulatory principles pertaining to Organic, Non-GMO, Vegan-Vegetarian, Prop 65 Compliance, Natural, Allergens, Kosher, etc. Interpret regulatory compliance concerning these parameters.
• Regulatory Compliance Marking: Accurately mark all raw materials in Vicinity with the relevant regulatory compliances based on information gathered from vendor documentation.
• Vendor Documentation Accuracy: Identify inaccuracies or conflicts in vendor documentation and address these issues promptly with vendor contacts.
• Kosher Certification Management: Submit, retrieve, and file AF/AZ/FP formulations to the Orthodox Union (OU) for Kosher Certification via the OU web portal or email contacts. Handle submissions for new products, reformulations, and name change. Submit for plant certification/recertification and maintain co-packer’s schedules for kosher certification for select customers and contract manufacturers.
• Document Update Projects Management: Oversee document update projects with assistance from Allen Flavors' (AF) employees from the Customer Service department.
• Organic Master List Maintenance: Request, receive, and electronically file all documents pertaining to maintaining the ingredients on the Organic Master List every month.
• File Disposal: Dispose of obsolete files as directed by company guidelines.
• SQF Principles Implementation: Understand and execute Safe Quality Food (SQF) principles as they apply to document management and record-keeping.
• Company Certified Programs Implementation: Implement Company Certified programs such as Hazard Analysis and Critical Control Points (HACCP), National Sanitation Foundation (NSF), SQF, Food Defense, and Food Safety programs as required.
• Other Duties: Perform any other related duties as assigned by management.

Qualifications & Requirements: