Document Imaging Supervisor jobs in Knoxville, TN

Job description

Growing tech start up with a focus in clinical research looking for a Document Specialist - Administrative Assistant to organize our facility’s functions. You will support day-to-day operations by managing documents, creating emails, and performing administrative tasks to ensure high-quality customer service for our clients. As an Document Specialist - Administrative Assistant, you will perform various tasks on a daily basis and you should be able to be very detailed oriented while multitasking and prioritizing. We expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with the ability to perform detailed ‘behind the scenes’ tasks, we would like to meet you! Ultimately, you should be able to ensure our facility’s smooth operation by accurately completing administrative tasks in a timely manner.

Responsibilities

• Write and edit documents such as letters, reports, and instructional documents
• Create and maintain filing systems, both electronic and physical
• Prepare communications, such as memos, meeting minutes, emails, invoices, reports and other correspondence
• Project management
• Record reconciliation
• Answer phones and greet visitors
• Schedule appointments, maintain calendars, coordinate TEAMS meetings

Skills

• Decision-making: the ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: the ability to collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Writing: Spelling, punctuation, sentence structure and writing are essential.
• Experience with MS Office required
• Experience with MS TEAMS is desired
• Experience with legal, scientific or technical writing preferred
• Knowledge of healthcare operations preferred
• Excellent organizational and multitasking skills required
• Customer-oriented communication skills required

Potential for internal promotion in other areas of clinical research.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• How many years of Microsoft TEAMS experience do you have?

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)

Work Location: In person