Document Imaging Supervisor jobs in Long Beach, CA

Document Controls Professional, Entry Level

Overview :

Under general supervision, you will be responsible for performing professional and administrative work in administering a records management program, Work involves responsibility for developing, implementing and directing the overall records creation, maintenance and disposition system for the control of all records.

Responsibilities :

• Conduct information gathering sessions with key contacts from each department to review and inventory the documents which the department is responsible for creating and / or maintain.
• Create and / or Modify the Document Retention Schedule for each department.
• Coordinate and confirm system updates are completed correctly.
• Assist with physical inventory remediation (review documentation, classify documents per the document retention schedule, and identify department responsible for documents)
• Assess IT systems and ensure that all records are properly managed and retained in accordance with legal and regulatory requirements.
• Oversees and directs retention requirements for systems and collaborates with IT and appropriate stakeholders to implement countermeasures to ensure compliance to policy and remediate risks.

Develops, communicates, and monitors countermeasures to stakeholders to gain support and compliance.

• Sets and directs the records audit plan and schedule for periodic verification of appropriate retention of electronic records within systems.
• Establishes processes to ensure that all PII retention requirements are documented per system and data is disposed of in accordance with legal and regulatory requirements.
• Other tasks as assigned.

Requirements :

• Problem Solving Skills with the Ability to resolve Business Issues Independently.
• Ability to Communicate with all Levels of Management across all of the Internal Companies.
• Proven Ability to maintain Confidentiality.
• Computer Literacy
• IT Experience

Comments / Special Instructions

Clean driving record is required please.

Last updated : 2024-04-30