Document Security Administrator jobs in Anchorage, AK

Essential Job Functions:

• Independently establish and maintain a systematic document processes that is easily understandable to all the members of the team and its external parties.
• Oversee and maintain all aspect of document control
• Monitors documents for reviews, approval and ensures deadlines are met
• Process incoming and outgoing documents according to established document control procedures
• Prepare internal and external transmittal's
• Efficiently identify and classify documents according to the different client’s requirements
• Assist internal project team or staff and external parties, representative or personnel in the search and retrieval of documents upon request
• Ensure documents are expedited for processing including filing of electronic and hard copy
• Other duties as assigned

Required Minimum Qualifications:

• Education: High school diploma or equivalent.
• Work Experience:

o Two (2) years experience with Document Control
o Relevant document management and quality control experience

• License/Certifications:

o Current and valid driver’s license, with clean driving record
o Alaska locations only: North Slope Training Cooperative (NSTC) Training

• Post Job Offer Requirements:

o Take and pass a pre-employment drug test
o Alaska North Slope locations only: Take and pass a Fit-for-Duty Examination

Knowledge, Skills & Abilities Required:

• Knowledge of document control and quality assurance
• Knowledge of creating and maintaining documents such as work tickets, invoices, reports, datasheets and lists and drawings appropriate for project needs
• Proficient in MS Office, including Excel, Word and Outlook or other programs commensurate with job applications
• Knowledge of systems database and Sage preferred
• Ability to work independently in a fast-pace environment
• Ability to multitask, set and balance priorities in order to complete projects on time
• Ability to make decisions and recommend appropriate course of action in difficult situations
• Ability to communicate effectively as a supervisor both verbal and written
• Ability to handle stress and possess positive trait even in difficult or challenging situations

Ability to attend training sessions, seminars and appropriate educational classes required by department.

Physical Demand/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is required to talk, hear, see, sit, stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 50 pounds.
• Visual Acuity: must be adequate to perform all required tasks in a safe manner.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually loud and may require use of ear plugs on occasion.
• Work condition is outside environment (job site/field site) that may have inclement weather conditions.
• The employee is exposed to moving mechanical parts, vehicles and equipment.

Disclaimer:
The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.