Document Security Administrator jobs in Gainesville, FL

General Purpose of Job

This position provides support to the Financial & Administrative Services department. This position is responsible for updating, maintaining, storing, and managing physical and electronic files based on the document retention policy. The document specialist will be responsible for outlining a long-term storage strategy and working with colleagues to ensure consistency of documentation practice across the department, which may include training employees on efficient documentation usage, among other duties.  Evaluate and implement work process improvements in related areas of responsibilities.

Minimum Required Qualifications and Competencies

The following includes the minimum job requirements and essential duties for this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Education

Experience

  Other Requirements 

• Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.
• Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
• Normal work hours shall be eight (8) hours between 8:00 am and 5:00 pm, Monday through Friday.
• Successful completion of pre-employment background check, physical and drug screen.

Knowledge, Skills, and Abilities 

• Ability to maintain confidentiality of work-related information and materials.
• Ability to maintain confidentiality of work-related information and materials.
• Ability to multitask.
• Ability to work well independently and collaborate as a member of a team.
• Adhere to policies, procedures, and quality controls in relation to electronic imaging.
• Attention to detail, accuracy, and follow through.
• Knowledge of electronic imaging processes and storage requirements, image and document formats, records management concepts and best practices.
• Outstanding organizational skills
• Proficient in the operation of personal computers; MS Office products, and the use of electronic imaging technology and related storage requirements, image, and document formats.
• English is the primary business language.

Verification: The above qualifications and competencies for this position may be verified through a combination of education, experience, interview questions and technical skills exercise(s).

Essential Duties and responsibilities

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.  

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by or those an employee encounters to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

This position has a generally sedentary office environment. The noise level in the work environment is usually moderate.