Document Security Administrator jobs in Hopkinsville, KY

Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self-motivated individual to join our team as a Project Administrator. This position will work from our Paducah, Kentucky office. Premier Fire & Security has 50 years of experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products.

Benefits include:

• Health, Dental, Vision and Life Insurance
• Paid Time Off and Paid Holidays
• 401(k) Plan
• Profit Sharing Plan
• Employee Stock Purchase Plan

Project Administrator

The Project Administrator is responsible for initiating and executing the administrative functions of construction projects. They will assist the Project Manager and internal stakeholders by administrating the project lifecycle from customer setup to collection of project invoices.

Job Responsibilities

• Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
• Setup newly awarded projects in construction management system
• Enter project budgets and assist Project Managers to update budgets as needed
• Submit customer and vendor requests for setup in construction management system
• Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
• Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
• Maintain, consolidate, and organize various types of records in digital project files
• Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
• Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
• Review and code Project Manager credit card expense reports
• Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.

Job Qualifications

• Strong computer skills and show propensity to learn new programs quickly
• Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
• Proficiency in editing and creating PDF documents (Required)
• Effective verbal and written communication skills are vital
• Well-developed organization skills to manage multiple projects and priorities
• Works well in either team or independent situations
• Ability to quickly adapt to evolving environments and responsibilities
• Notary Public or willingness to become a Notary Public
• Ability to pass a post-offer drug screen and background check

Premier Fire & Security is a Drug Free workplace as defined by the Federal Drug-free Workplace Act policy and the Tennessee Drug-free Workplace Program. Premier participates in E-verify.

Premier Fire & Security is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

EOE AA M/F/D/V