Document Security Administrator administers and maintains a system of classified and unclassified company documents according to the record control policies and procedures for the secure management and access of company information assets. Classifies and files new documents following the established process. Being a Document Security Administrator fulfills document requests from authorized users and tracks the retrieval and disposition of documents. May prepare records for archiving, participate in audits, or assist in the destruction of records. Additionally, Document Security Administrator requires a high school diploma. May require security clearance. Typically reports to a supervisor. The Document Security Administrator works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Document Support Specialist Job Category : IT
Requisition Number : DOCUM02363
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Job Details Description Position Purpose Assists faculty, staff, and students in the design and production of various digital and physical documents at the Academy.
Document design includes requirements gathering and negotiating output solutions and delivery dates based upon work load and schedules.
Document production requires the use of various document creation and editing software applications in conjunction with sophisticated copy room printing, scanning, binding, and cutting equipment to complete the printing function.
Key Accountabilities All ITS Staff Expectations Demonstrate Leadership and Respect Demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
Do not plan to do everything perfectly. Maintain awareness of planned maintenance via the published Planned Work; update Planned Work with any work related to the systems that they manage.
Producing Results Understands the purpose of the work being done and its value to the Academy or seeks out their manager or director to gain an understanding Seeks out help from manager or director to prioritize work when priorities arent clear Sets customer expectations for outcomes of work and the time frame to complete it, typically completing work within department service-level objectives (SLOs) Clearly documents the work performed, including the support plan and user training (if applicable), in a shared location according to department standards Completes work on time and within expected budget or works with manager / director to adjust the plan appropriately, maintaining communication with the customer per department SLOs Handles difficult situations, either directly and with tact or by reaching out to a manager or director for assistance* Takes Information Security and Data Privacy seriously Maintains up-to-date knowledge on all regulatory compliance requirements with which the Academy must comply;
attends ITS-provided online training for those compliance requirements Promotes a positive outlook on information security, compliance and risk management, focusing on why it is important to our users Actively considers compliance, security and risk in all work and raises any concerns to IT Security, manager or director, seeking to mitigate or limit the scope of risk by implementing appropriate security controls Document Support & Copy Room Requests Performs duties involving typing and editing of material for print, using a combination of Academy supported applications including Adobe Creative Cloud and the Microsoft Office suite of applications.
Computer & Other Special Needs for Position Computer 60%, high-volume copier, color copier / printer 40%Proficiency with Microsoft Office Suite, Adobe Acrobat and Photoshop, Email, and the Internet.
Degree of Independent Action Performed Incumbent works without direct supervision and exercises considerable independent judgment and initiative.
Direct / Indirect Reports No direct reports. Internal & External Contacts Incumbent may interface with any departments on campus including Dean of Students and Dean of Faculty office, PEA administrative and academic offices, students, faculty and staff.
Position Requirements Skills & Knowledge Strong interpersonal skills with ability to develop and maintain collegial relationships.
Ability to work independently and exercise good judgment regarding deadlines.Excellent communication (written and verbal) skills.
Ability to work independently and handle multiple priorities and deadlines simultaneously.Commitment to diversity & inclusion and to serving the needs of a divers and inclusive population.
Experience Previous experience performing the key accountabilities listed above is preferred.
Education High school diploma preferred. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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Last updated : 2024-04-06
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